SOLTI is an academic research group that performs clinical trials of excellence in oncology. Currently, SOLTI is comprised of over 550 renowned research professionals distributed over a broad network of more than 100 leading hospitals in Spain, Portugal, France and Ireland.
SOLTI focuses its efforts on developing cutting-edge clinical trials with novel targeted therapeutics including innovative translational research, fostering the participation in international networks and promoting excellence in the management of cancer among their members.
We are currently seeking a highly organized and proactive Executive Assistant to join our team.
Mission:
As an Executive Assistant you will be responsible for providing support to the SOLTI CEO, as well as operational and functional assistance to their First Line Managers when needed. Additionally, you will ensure service and support for the SOLTI Executive Board, the Scientific Committee, SOLTI General Assembly, and other institutional relations activities.
Main responsibilities:
* Manage the CEO's agenda and provide support for all standard and delegated tasks.
* Coordinate internal and external meetings, managing related documentation, follow ups and communications with third parties.
* Organize registrations, travel, and accommodation for congresses, institutional events, and other meetings, being responsible of expenses settlement.
* Manage scientific congresses shared calendar, ensuring meticulous planning by coordinating availability with required investigators, their personal assistants, external partners, and internal collaborators.
* Provide proper support in the organization and coordination of all SOLTI institutional meetings: General Assembly; Executive Boards (SOLTI and SOLTI Foundation), and Scientific Committee.
* Act as a point of contact between executives, managers, employees, clients, and external partners.
* Maintain clear and continuous communication with academic institutions, sponsors, and other key stakeholders to proactively plan annual activities, including meetings, teleconferences, and deliverables.
* Assist in the preparation and distribution of agendas, minutes, and other necessary meeting documentation.
* Propose and lead initiatives to enhance or innovate existing processes.
* Act, in the case required by the organization, as a backup of the Office Manager and accomplish with this role related duties.
We are looking for:
* At least 3 years of professional experience as an Executive Assistant, Secretary or similar role.
* A degree in Administrative or Secretarial Studies is required. A Master's in Executive Assistant Management or a Bachelor's degree is a plus.
* Advanced English level.
* Excellent organizational, project management and leadership skills.
* Outstanding communication and interpersonal abilities.
* Excellent knowledge of MS Office.
This is a full-time position (38h/week) based in Barcelona (Spain).
What we offer:
Explore the opportunity of joining an organization engaged in cutting-edge projects with significant social impact.
We offer the possibility of working from home up to 3 days a week with a flexible work schedule, an appealing office location, a supportive team environment and additional benefits.
If you believe you possess the qualifications for this position, we want to hear from you!
SOLTI is an employer committed to Equal Opportunities regardless of sex, gender, sexual orientation, race, age, origin or disability.
Get to know us at: www.gruposolti.org