For the Brussels representative office of an international French company active in a high-level environment, we are looking for an experienced Executive Assistant part-time (3 days/week) to support the Director on a daily basis. Office location: Brussels - Baillie district In this key position, you will bring structure, overview and peace of mind to a role where discretion, diplomacy and accuracy are essential. You will support the Director with an extensive external network and a schedule filled with high-level contacts. You make sure everything runs smoothly, priorities are monitored and arrangements are handled down to the smallest detail. Your responsibilities include: managing and monitoring the Director’s diary, appointments and meetings proactively reminding the Director of meetings and keeping a close eye on the agenda receiving, forwarding and drafting correspondence organising internal and external meetings making restaurant and hotel reservations arranging travel preparing and following up on files and administrative matters filing, archiving and managing documents handling expense notes and following specific internal procedures with headquarters monitoring simple budget-related matters and outstanding invoices supporting the preparation and organisation of events and international meetings managing external relations in the Director’s absence handling limited reception and telephone duties taking care of practical office management tasks to ensure the smooth day-to-day running of the office: office supplies and equipment, contacts with suppliers etc. building and maintaining a positive working relationship with the Paris HQ You are a mature, service-minded and highly organised professional who understands exactly what is needed in a demanding support role. You work autonomously, while also knowing how to build smooth relationships with a variety of internal and external stakeholders. What you bring: solid experience as an Executive Assistant or in a senior management support role an excellent command of French, English and Dutch strong written communication skills and excellent spelling a good working knowledge of MS Office, especially Excel and Word excellent organisational and planning skills a diplomatic and professional communication style, with a strong sense of discretion strong interpersonal skills and the ability to build trust-based relationships autonomy, reliability and a strong sense of responsibility a hands-on attitude and a practical mindset patience, resourcefulness and a positive approach You feel comfortable in a role that combines high-level executive support with hands-on operational follow-up. That is exactly where you make the difference. The offer: You will have the opportunity to take on a key role in a small but strategic office where your impact will be felt every day. You can expect: a part-time position of 3 days per week. This role is open to candidates looking to work either as an employee or as a freelancer. a role with a high degree of autonomy and responsibility a varied position combining organisational, administrative and relational responsibilities close collaboration with the Director and the Paris office a stable environment where seniority and maturity are highly valued a position for someone who genuinely enjoys supporting, anticipating needs and making things easier behind the scenes As the role is closely linked to the daily functioning of the office, working from home is not possible.