Functional Description – Administrative Assistant Intern As an Administrative Assistant Intern at Pacson Music School, you will support the daily operations of a growing creative business. Your role will focus on ensuring smooth communication, organization, and coordination between students, teachers, and management. Key responsibilities include: Managing schedules, lesson bookings, and student registrations. Assisting with invoicing, payments, and basic bookkeeping tasks. Handling email and phone communication with students and parents. Updating and organizing internal databases and student files. Supporting the preparation of workshops, concerts, and school events. Assisting with general office and studio organization. Collaborating with the school’s director and team to improve administrative processes. This internship offers the opportunity to gain practical experience in arts administration and business operations while being part of a dynamic and creative environment. Ideal Candidate The ideal Administrative Assistant Intern at Pacson Music School is organized, detail-oriented, and eager to learn how a creative business operates. You are proactive, reliable, and comfortable balancing different tasks — from scheduling lessons and handling emails to supporting event coordination. We are looking for someone who: Is currently studying administration, management, communication, arts management, or a related field. Has strong organizational and multitasking skills. Communicates clearly and professionally, both written and spoken (English required; French or Dutch is a plus). Is comfortable with digital tools such as Google Workspace, scheduling platforms, and basic Excel/Sheets. Enjoys working in a dynamic, artistic environment and can adapt to changing priorities. Brings a positive attitude, discretion, and a willingness to learn. Bonus if you have an interest in music or the arts — but it’s not required. What We Offer Administrative Assistant Interns Practical Experience in Arts Administration : Get hands-on training in scheduling, registrations, invoicing, and client communication within a real music school. Mentorship & Guidance : Learn directly from the founder, gaining insight into how an independent music school is managed and expanded. Skill Development : Strengthen your organizational, communication, and digital administration skills (Google Workspace, scheduling tools, invoicing software). Creative Work Environment : Join a dynamic, international team where your ideas and contributions are valued. Networking Opportunities : Connect with teachers, students, and artists in Brussels’ creative scene. Recognition : Receive a certificate of completion and a personalized recommendation letter to support your career path. Flexibility : Adaptable tasks based on your strengths and interests, with the possibility of extending the collaboration. Pacson Music School Pacson Music School is a creative hub based in Brussels dedicated to empowering students of all ages to discover and develop their musical talent. Founded by artist and entrepreneur Steffi Pacson, the school offers high-quality lessons in piano, voice, songwriting, and performance, with an approach that combines strong technique, creativity, and personal expression. Our mission is to provide a supportive and inspiring environment where students can grow, perform, and connect with music on a deeper level. Alongside one-to-one lessons, we organize workshops, concerts, and community events that give students real opportunities to share their passion on stage. As a growing school, we value innovation, teamwork, and artistic excellence. We are currently expanding our team and welcome motivated interns who want to gain experience in music education, arts management, event organization, marketing, and creative industries.