•Sustaining a daily calendar of meetings and events, organizing complex calendars and schedules as well as resolving any scheduling issues;
•Conserving the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
•Preparing presentations, agendas, reports, and other documents by using where possible the correct templates;
•Arranging internal and external meetings: schedule calendars, book rooms, prepare and send agenda of meetings, follow-up after meetings, … ;
•Minute-taking and assuring presence at meetings;
•Organizing and following-up on travel arrangements and documents (flight and train bookings, hotel reservations, etc.) and preparing related expense reports;
•Handling telephone calls: taking clear messages, identifying key persons to transfer calls, assessing urgency and giving appropriate answers to standard questions; following-up to ensure our high level of client service is maintained;
•Reviewing and processing emails and inquiries on own initiative and prioritize actions to be taken; keeping databases up to date and managing the filing of documents;
Profil•You have a bachelor or a master
•At least 2 years in a similar experience
•Strong organizational and time management skills with the ability to manage multiple priorities
•High level of accuracy, reliability, and discretion when handling confidential information
•Excellent communication and interpersonal skills, with a collaborative and service-oriented mindset
•Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with document management systems is an asset
•Fluent in French and English and a B1 level in Dutch
•Proactive attitude and ability to anticipate the needs of the departments supported
Offre- Start date and duration: ASAP, for approximately 6 months
- Schedule: full-time
- Competitive salary package (to discuss directly with the employer)