We are looking for a motivated Administrative Assistant to join a dynamic team active in renowned company in Brussels !
Your responsibilities
You will play a key role in supporting the local team (Belgium and the Netherlands) by ensuring smooth administrative coordination and contributing to selected marketing activities.
Administrative Support & Coordination
* Organize internal and external meetings; manage internal processes (purchase requests, CRM, etc.)
* Ensure compliance with external regulations (contracts, logistics, invitations, local laws)
* Work closely with the Finance department to ensure process compliance
* Manage events such as local and international congresses, travel arrangements, accommodation, and regulatory documentation
* Provide cross-functional administrative support during peak periods or in the absence of other assistants
Marketing & Communication Support
* Assist in the creation of marketing materials when needed
* Maintain internal platforms (collaboration sites, intranet)
* Manage grant and sponsorship requests
General Office Tasks
* Book travel and accommodation for external guests
* Organize internal team events
* Handle incoming mail and general office duties
* Ensure compliance processes are followed in collaboration with the local compliance team
Your profile
* Educational background in administration or equivalent experience
* Proven experience in administrative project management or as an executive assistant
* Familiarity with the pharmaceutical industry is a plus
* Strong organizational skills and ability to prioritize tasks effectively
* Proficiency in Dutch, French and English (at least two languages fluently, both written and spoken)
* Autonomous, detail-oriented, reliable, proactive, and a strong team player
* Proficient in IT tools (MS Office, SAP, CRM, etc.)
* Comfortable working in a hybrid environment (on-site and remote)
Why Join This Team?
You will be part of a stimulating environment focused on innovation, collaboration and making a positive impact. The organization values its employees and offers a supportive setting for professional growth and fulfillment.
Questions?
Contact our Business Manager : louise.hallet@evertys.be