We are looking for a Legal Operations Coordinator to help structure, scale, and optimize our Legal & Compliance function.
This role goes beyond administrative coordination. You will be responsible for designing processes, implementing systems, and improving efficiency across legal and compliance activities, while acting as a key point of contact across departments and entities in the countries where Insurope is located.
Working closely with the Head of Legal & Compliance and senior leadership, you will help ensure the function operates in a structured, reliable, and business-oriented way.
In this context, the Head of Legal & Compliance acts as both architect and problem-solver, while this role brings stability and structure by building and maintaining the operational backbone of the function.
What you'll do
* Build and maintain a central legal & compliance library (contracts, templates, policies, guidelines)
* Develop and manage a decision log to ensure key decisions are documented and traceable
* Monitor and track corporate memberships and related obligations
* Support and coordinate legal aspects of procurement processes (e.g. contract review, documentation, follow-up)
* Create and maintain a compliance calendar to track obligations and deadlines
* Roll out employee compliance trainings based on regulatory and policy updates
* Improve and structure existing processes to increase efficiency and consistency
* Act as a central coordination point across entities and departments
* Provide day-to-day support on legal and compliance topics
What we're looking for
* Fluency in English – any other languages is an asset
* 3–6 years of experience in operations, project management, consulting, or legal/compliance support
* Strong ability to structure processes and bring order to complexity
* Hands-on, proactive, and solution-oriented
* Excellent organizational and stakeholder coordination skills
* Comfortable working across a variety of topics with autonomy
Nice to have
* Exposure to legal, compliance, corporate governance, or regulated environments
* Experience with training programs or internal communication
* Background in insurance or financial services
What will make you successful
* You are a builder: you create structure where none exists and turn ideas into practical solutions
* You take ownership and drive things forward independently
* You act as a trusted right hand, anticipating needs and ensuring follow-through
* You bring clarity, organization, and consistency across topics
* You thrive when improving the way people deliver their work, helping them operate more efficiently
* You enjoy a diverse role and are comfortable acting as a "Swiss army knife", handling a wide range of topics
Why join?
* Be part of a fast-growing company with ambitious plans and real momentum
* You will join a small, dynamic organization with a flat structure and an informal, collaborative culture
* High-impact role with direct exposure to senior leadership
* Opportunity to shape and structure a growing Legal & Compliance function
* Broad scope across multiple entities and topics
* A role where you can build, improve, and make a real difference
* We offer you the opportunity to work in a truly international environment, collaborating with colleagues from over 20 countries and interacting with leading insurance companies worldwide
* We offer a competitive salary and benefits package and a hybrid work environment.
How to apply?
If you are interested in applying for this position, please email your resume and a short cover letter to info@insurope.com clearly indicating "Legal Operations Coordinator (Legal & Compliance)" in the subject line. In the body of the email, please copy in: "I hereby consent that my personal data is processed by Insurope SC/CV for recruitment or contractual purposes" so that Insurope has your written consent to follow up on your application. Only short-listed candidates will receive a reply.
About Insurope
Insurope is a global network of leading independent insurance companies, dedicated to delivering tailored employee benefit solutions to multinational businesses. Operating across 80+ countries, our Network Members provide local expertise while contributing to Insurope's integrated global framework. This approach ensures the efficient financing of local benefit plans, offering our clients greater flexibility, cost-efficiency, and consistency across their international operations.
At the heart of our offering are multinational pooling programs, which form the core of our international solutions. With more than 55 years of industry expertise, Insurope supports over 1,050 multinational clients in effectively managing their employee benefit programs worldwide. Thanks to our deep technical knowledge, strong partnerships, and client-centric approach, Insurope is consistently recognized as one of the world's leading networks in the employee benefits space.
Data Protection Notice
By submitting your application, you consent to the processing of your personal data by Insurope for recruitment purposes, in accordance with applicable data protection laws. Your information will be treated confidentially and will not be shared with third parties without your consent. We will retain your application data for a period of 6 months unless you request its deletion earlier. For more information, please refer to our Privacy Policy.in