Job Offer – Personal Assistant (M/F/X)
Permanent Contract – Brussels
About the Position
We are looking for a motivated and detail-oriented
Personal Assistant
to support an Employment Law team based in Brussels. You will join a dynamic, collaborative and multicultural environment where professionalism, discretion and team spirit are highly valued.
Profile
* Experience as a personal assistant, preferably in a law firm or professional services environment, is a strong asset.
* Belgian higher education degree in administration or equivalent training.
* French-speaking, with excellent command of
Dutch
and
English
.
* Strong analytical skills and a creative, solution-oriented mindset.
* Ability to work accurately, rigorously and autonomously.
* Enthusiastic, proactive and a strong team player.
Main Responsibilities
Administrative & File Management
* Handle general file administration and client contact follow-up.
* Create, update and monitor client files and contact databases.
* Maintain an accurate invoicing database.
* Digitalise, close and archive files according to internal procedures.
* Promote efficient use of digital tools within the team.
Support to Partners and Associates
* Assist partners and associates with day-to-day tasks.
* Manage calendars, track to-dos, send reminders and ensure deadlines are met.
* Organise travel arrangements, bookings and conference/event registrations.
* Process incoming and outgoing mail (collection, scanning, identification, renaming, etc.).
Document Drafting & Coordination
* Draft, revise and translate various documents (engagement letters, submissions, invoicing emails, letters to courts…).
* Conduct research and prepare concise summaries.
* Ensure high-quality layout and formatting (Word, PowerPoint, Acrobat Reader).
Internal Communication & Organisation
* Act as the main point of contact for the team.
* Handle incoming calls and emails, ensure proper follow-up and dispatch requests to colleagues.
* Organise meetings, team lunches and internal events.
What We Offer
* Permanent contract
.
* A dynamic team composed of associates and partners.
* A diverse and inclusive working environment.
* An
attractive salary package
, including:
* Luncheon vouchers:
€8/day
* Hospitalisation and group insurance (
5%
) with no personal contribution
* Bonus plan (CCT 90)
* Public transport coverage or reimbursement of commuting expenses
* Work-life balance, with homeworking possibilities evaluated after six months.
* Local team management and long-term commitment to employees.
* Tailor-made career development and training opportunities.
* Individual language classes (French, English and Dutch).
* Participation in internal, local and international events, as well as sports and wellbeing activities.