Would you like to join the leading international intergovernmental organization? The NATO Communications and Information Agency (NCI Agency) is seeking a highly organized and proactive Cyber Security Project Support Specialist to provide essential support to the critical Capability Package 120 (CP120) project within the NATO Cyber Security Centre (NCSC). Working within a hybrid Agile (sprint) and PRINCE2 framework, you will be the operational linchpin for project managers, handling a wide array of administrative, coordination, tracking, and reporting tasks. Your work will directly contribute to easing the workload of the TRANSFORM Branch, ensuring the smooth execution of a major cyber security capability upgrade that defends NATO's networks. This role requires a meticulous, self-starting professional who thrives in a fast-paced, high-stakes international environment. Responsibilities: Project Coordination & Administration: Organize, schedule, and document all project meetings (weekly, monthly, ad-hoc), preparing agendas and detailed minutes with clear action items. Provide comprehensive logistical support for workshops and project events. Maintain meticulous digital filing systems for all project documentation. Handle administrative tasks including travel itineraries, expense reports, procurement logs, and purchase requisitions. Data & System Management: Develop, maintain, and update critical project databases (e.g., points of contact, contractor accounts and laptops, site access documentation). Utilize project management software (ServiceNow) and Agency tools (e.g., EBA) to create tasks, allocate resources, and perform project-related transactions. Manage access lists for project portals and collaborative workspaces. Tracking, Reporting & Documentation: Generate weekly project status reports, custom reports, and stakeholder updates. Support budget tracking, variance analysis, and resource utilization reporting. Create and maintain core project documentation (e.g., risk/issue registers, schedules, change logs). Prepare compliance checklists and audit-ready documentation packages. Stakeholder & Team Support: Act as a central coordination point between the NCIA Project Management Team, contractors, and the Cyber Service Line. Closely liaise with administrative offices to support report preparation. Proactively track and follow up on action items assigned to all team members. Essential Qualifications & Experience: Vocational training at a higher administration level in a relevant discipline or 5 years equivalent combination of qualification and experience. Diploma of secondary education. Relevant experience with Service Now, MS Office suite including MS Project Knowledge and experience with the practical support on implementation of ICT projects. Prior experience of working in an international environment comprising both military and civilian elements. Proactive attitude in seeking and maintaining trust from stakeholders and team. Exceptional organizational, time-management, and analytical skills. Strong written and verbal communication skills, with proficiency in creating clear reports and briefings. Ability to work autonomously, stay deliverable-oriented, and perform productively in a pressurized environment. If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.