Description de l'annonce
For a client located in Ixelles, Daoust is looking for a part-time (3/5) Office Manager.
The office manager keeps the office running smoothly by carrying out a range of administrative, financial and managerial tasks.
The position requires a detail-oriented and organised professional looking for a meaningful role where you can make a difference in the lives of young people.
HR
Plan annual days of leave and record them, send reminders to staff and organise bank holidays replacements
Prepare contracts for staff and interns (CIP, Eurodyssee, Erasmus+, etc.) and securely maintain and record documentation (contract, references, etc.)
Ensure all staff are registered on joining the Office (including CIPs) and enrolled in benefits schemes with appropriate records kept.
Ensure that our client is compliant with Belgian Health & Safety legislation
Office management
Manage and supervise daily offi ce operations, including maintaining offi ce supplies, equipment, and premises
Logistical support for training, events, working groups and meetings
Control/create the service contracts when necessary and deals with contracts and suppliers (Energy providers, cleaning companies, etc.) if required (not expected to change)
Implement and maintain administrative and legal procedures and organise and stores records adequately (digital records)
General administrative support: greet visitors
Financial and Accounting
Make sure the eInvoice system works and liaise with our partners, etc. to implement the system.
Process invoices and prepare payments according to internal procedures and legal requirements
Liaise with the accountant and auditor and make sure the company complies with its legal and regulatory requirements (VAT declarations, audits, etc.)
Send the invoices to the accountant in a timely manner
Follow-up transactions in the office KBC bank account.
Check staff expenses compliance, including the use of office Mastercards, and flag problems to the director
Votre profil
TOP skills
Ability to communicate fl uently in both languages English and French or English and Dutch (speaking and writing).
Up-to-date knowledge of Belgian employment and ASBL legal obligations
Keeping up to date with regulatory or statutory changes and policies that might affect the organisation.
Basic accounting skills and budgeting skills
Ability to look forward, anticipate needs, and plan accordingly
Ability to maintain a high degree of professionalism in all
Qualifications and Experience
● Relevant qualification in office management is essential (for example, Bachelor or higher in office management, business administration and other relevant qualifications)
● Professional experience in a similar role (office manager, office administrator, etc.)
● Experience in a multicultural environment is an asset
Notre offre
We offer you a replacement contract (3/5 part-time) for a maternity leave starting in October and ending at the end of August 2026.