As a Personal Assistant, your key responsibilities include:
* Acting as a personal assistant to partners and/or lawyers, managing calendars, scheduling appointments, coordinating meetings, and handling correspondence professionally.
* Organizing and coordinating domestic and international travel, including flights, accommodation, transportation, client meetings, and invoicing travel expenses.
* Preparing reports, presentations, and other business documents; managing files and confidential records (both paper and electronic).
* Managing emails, responding to queries in lawyers' absence, and liaising with clients, other lawyers, and external agencies.
* Assisting with billing processes, including collating information, checking drafts, and coordinating with partners, associates, and billing teams using systems such as 3E and Intapp.
* Supporting the organization of events, client meetings, networking activities, and ad hoc assignments, including assisting visiting partners or senior associates.
* Maintaining and updating client contacts, mailing lists, and other internal databases to ensure accurate and efficient communication.
* Performing general administrative tasks to ensure smooth daily operations and contribute to the overall efficiency of the team.
A successful Personal Assistant should have:
Experience & Knowledge :
* Ideally 5 years of experience in a similar secretarial or business support role, preferably within professional services.
* Excellent command of both English and German.
* IT literate with strong skills in Microsoft Office, especially Word and Excel.
* Formal secretarial qualification and prior experience are a plus.
Skills & Qualities :
* Strong organizational and multitasking abilities to manage various responsibilities efficiently.
* Excellent written and verbal communication skills; able to interact professionally with colleagues at all levels.
* Ability to maintain confidentiality and handle sensitive information with maturity.
* Proactive, self-motivated, reliable, and flexible, with the ability to work under pressure and meet tight deadlines.
* Good problem-solving skills, initiative, and ability to prioritize tasks effectively.
* Attention to detail, good presentation skills, and a professional, positive attitude.
* Team player with a sense of humor and the ability to build strong working relationships.
Our customer offers you:
* Meal vouchers worth 8 euros per day.
* 100% reimbursement for transport expenses.
* Eco chèques valued at 250 euros.
* A net expense allowance of 95 euros.
* 5 extra-legal holiday days.
This is a fantastic opportunity to join a leading professional services firm and contribute to the success of its high-performing teams. If you are a motivated Personal Assistant with excellent English and German skills, strong organizational abilities, and a proactive approach, ready for a new challenge in a fast-paced, international environment, apply now!