SummaryA Payroll and administration specialist ensures accurate, timely employee payments and tax compliance, managing data, deductions, and benefits within HR or Finance departments. Key duties include processing payroll, calculating taxes/overtime, resolving discrepancies, maintaining records, and ensuring adherence to employment laws. They act as a key contact for staff regarding pay queries. Next to that the Payroll and administration specialist acts as a support for the executive management in administration tasks as managing agenda’s, arranging travel, handling confidential communication and acting as a liaison between the executive management and stakeholders. Key responsibilitiesPayroll Processing: Process weekly, fortnightly, or monthly payroll using specialized software.Data Management: Enter and update employee data, such as tax information, salary changes, and banking details.Compliance & Taxes: Calculate and deduct taxes, benefits, and insurance, ensuring compliance with local regulations.Timekeeping & Reporting: Collect, verify timesheets, and generate payroll reports, including tax filings.Employee Inquiries: Resolve payroll queries, including pay discrepancies, deductions, and tax questions.Travel & Logistics: Coordinating complex travel arrangements, including flights, accommodation, and itineraries.Calendar Management: Align timings on meetings with executive management and stakeholders. Meeting Coordination: Organizing (board) meetings, taking minutes, and ensuring that necessary documentation is provided.Archiving: Archiving of key documents in a structured matter. Skills and qualifications:Software Proficiency: Experience with payroll systems and advanced Excel skills.Attention to Detail: High accuracy in numerical data entry and calculations.Legislative Knowledge: Understanding of current tax laws, payroll regulations, and employment legislation.Confidentiality: Strict adherence to data privacy and security when handling personal information.Communication: Strong interpersonal skills for interacting with employees and management.Office Management: Overseeing office operations, vendor relationships, and on-boarding new employees.Experience: 5+ years’ experience as a payroll administrator or in a similar finance/HR role. Experience as a personal assistant is a plus. Mindset: Open-minded and balanced in a family business environment with multiple family members involved—able to navigate differing perspectives with tact, respect legacy, and contribute objectively.Pragmatic and solution-oriented, combining emotional intelligence with professional rigour.Languages: Bilingual French/Dutch. English is a plus. KPI’s:Payroll Accuracy Rate/Error RateOn-Time Payroll ProcessingPayroll Error Resolution TimePayroll Compliance RateTravel & Expense ManagementEmployee satisfaction