Description
Description
* The assistant will be the first point of contact for callers and visitors and will be responsible for the meeting rooms - taking telephone calls, welcoming visitors, and booking meeting venues.
* The successful candidate will also provide general support to the day-to-day running of the office in Brussels and the organization of various meetings and events.
* He/she will report to the Senior Officer and to the Secretary General of the Association.
* Essential Duties & Responsibilities
* Handle incoming calls and coordinate messages as needed.
* Provide assistance and support to the Senior Officer and Secretary General.
* Day-to-day office management: liaise with suppliers, organize incoming mail and postal services, and maintain office/food supplies and other requirements to keep the office running smoothly including office equipment and office space.
* Administrative and financial work: filing invoices, prepare payments.
* Provide administrative support in booking travel, filing, and updating contacts.
* Provide logistical and administrative support in the organization of internal and external meetings and events.
* Provide ad hoc logistical support to international colleagues for organizing meetings in Brussels.
* Update and manage the website.
* Manage orders of office supplies, courier services, catering, cleaning staff etc.
* Liaise with IT service providers, designers, printers, translators, etc.
* Manage membership fees for members.
* Assist in preparing the annual General Assembly.
* Perform other related duties as required.
* Taking minutes during the Committees and Working Groups meetingsEducation / Experience
* At least three years of relevant experience in administrative support.
* Secretarial studies is an asset.
Company
For a client who represents the lifts, escalators and moving walks associations is looking for a management assistant. If you recognize yourself in this offer, apply with your resume.
Profile
Skills Required
* Fluency in French and English - other languages is an asset.
* Excellent communication and organizational skills.
* Excellent computer skills (MS Office, experience with databases, etc.).
* Comfortable in multi-tasking, detail-oriented, and working to deadlines.
* Flexible and adaptable approach to work.
* Basic accounting knowledge. Compensation
Offer
* A challenging position within a leading international association (permanent contract).
* An interesting salary package with fringe benefits.