Job description
Role
The HR Assistant supports the Human Resources team in administrative and operational tasks related to employee management and HR processes. He/she is responsible for managing personnel files, monitoring absences and leave, administering benefits and coordinating induction activities. He/she will also provide support for the payroll process, collecting and checking variable elements and carrying out administrative follow-up. In addition, the HR Assistant is responsible for managing the company's fleet of vehicles, ensuring their proper use and maintenance. He/she plays a crucial role in maintaining compliance, ensuring smooth internal communications and supporting employees in their administrative tasks.
Duties and responsibilities
Personnel administration :
- Prepare and manage administrative documents (contracts, amendments, certificates, etc),
- Keep personnel files and HR databases up to date,
- Ensuring that information complies with internal policies and legal regulations,
- Answering employees' questions on internal policies, leave and administrative processes.
Leave and absence monitoring:
- Managing and monitoring requests for leave, absences and sick leave,
- Updating leave monitoring reports and alerting the Chief Human Resources Officer to any anomalies.
Recruitment and integration of new employees:
- Managing and monitoring the administrative stages of the recruitment process, downstream of the input from recruiters and accounts,
- Prepare the induction of new employees, ensuring that they have all the necessary materials and information about their role and the organisation.
Payroll administration and support:
- Collecting and checking variable payroll items (overtime, bonuses, absences, etc.) and processing them in collaboration with the payroll officer),
- Assisting the HR team with pre-payroll checks and ensuring that items are correctly integrated into the payroll software,
- Answering employees' questions about payslips and deductions.
Vehicle fleet management:
- Ensuring the administrative management of the company's vehicle fleet (insurance, registration, maintenance),
- Monitor vehicle allocations and returns, updating the user database and payroll software,
- Coordinating regular maintenance and repairs where necessary,
- Monitoring and checking vehicle-related costs (fuel, tolls, etc.), ensuring that they are used correctly.
Performance management support and training:
- Help prepare annual appraisals and consolidate results,
- Participate in the organisation of training sessions and their logistics (booking with service providers, etc.).
Profile
Technical skills
- Good command of office automation tools (MS Office) and HR and payroll software,
- Basic knowledge of payroll management and social regulations,
- Administrative document management and filing skills,
- Fluency in French (CEFR: C1), English (CEFR: B2), any additional language is an asset.
Soft skills
- Organised and rigorous in managing files and priorities,
- Excellent interpersonal and listening skills,
- Discretion and respect for confidentiality,
- Proactivity, adaptability and ability to work as part of a team.
Education required
- Bachelor's degree in HRM, or equivalent via experience.
Years of experience required
0-3 years
NOTE: on-site work is mandatory
Seniority level
Associate
Employment type
Full-time
Job function
Administrative and Human Resources
Industries
IT Services and IT Consulting