đ Office based - Zaventem
đ Dutch, French & English required
đ Full-time
About Claes Agency
Claes Agency is a fast-growing football management agency focused on elite player representation and holistic player support. To support the continued growth of our agency, we are looking for a highly organised, trustworthy, and proactive administrative professional to support both our team and clients with their day-to-day administrative and operational needs, ensuring everything runs smoothly and efficiently.
Your Role
You will play an important supporting role in the daily functioning of the agency. You will help ensure that administrative follow-up, planning, and coordination are handled accurately, proactively, and efficiently. The role requires someone who can work independently, think ahead, solve problems, and maintain an overview in a fastmoving environment. Because we are an ambitious agency, your impact will be direct and visible. We are looking for someone who takes responsibility, values high quality, and understands the importance of discretion, precision, and professionalism.
Key Responsibilities
â˘â â Supporting day-to-day administrative and organisational workflow of the agency
â˘â â Managing and coordinating the CEOâs agenda, meetings and travel schedules
â˘â â Following up on documents, deadlines and internal processes
â˘â â Coordinating communication with clients and stakeholders
â˘â â Assisting in the organisation of events, meetings and client-logistics
â˘â â Preparing files, presentations and internal reports
â˘â â Helping maintain structure and overview in a fast-moving environment
Requirements
â˘â â Excellent oral and written knowledge of Dutch, French and English
â˘â â Strong administrative and organisational skills
â˘â â Experience in administration, coordination or office support
â˘â â Ability to handle confidential information with professionalism
â˘â â Good knowledge of Microsoft Office and administrative digital tools
â˘â â Someone who naturally values professionalism, trust, discretion and high personal standards
â˘â â Flexibility when needed regarding working hours and availability
What We Offer
â˘â â A central role within an ambitious and fast-growing organisation
â˘â â A position with real responsibility and direct impact
â˘â â A dynamic and high-performance working environment
â˘â â A dedicated and professional team where quality and trust are essential
â˘â â The opportunity to grow together with an ambitious company built on long-term vision and personal involvement
â˘â â A competitive salary package aligned with the level of responsibility and profile
Be the key support behind an ambitious journey.