FACILITY & GENERAL ADMINISTRATION SUPPORT
ELCO is the premium heating solution provider of a first class service aimed at meeting the needs of consumers throughout the life cycle of its systems and products.
High-quality consulting, products, systems and services. For decades ELCO has been at the forefront of burner, condensing boiler and solar technology, installing over 1.7 million heating systems throughout Europe.
Since 1928, ELCO has been a leading European brand offering smart solutions and technologies designed to meet the needs of any domestic and commercial project, ensuring maximum energy saving.
About the Role
Are you an organized, proactive, and detail-oriented professional with a passion for keeping things running smoothly? We’re looking for a Facility & General Administration Support Specialist to join our dynamic team and support our daily operations. Reporting directly to the Country Director, you'll play a key role in ensuring our workplace remains efficient, welcoming, and well-coordinated.
Key Responsibilities
Facility Coordination
1. Serve as the main point of contact for all office building-related matters
2. Manage office supplies: inventory control, restocking, and SAP entries
3. Ensure the office remains well-organized and functional
4. Coordinate internal and external meetings, including catering arrangements
Administrative & Executive Support
5. Be the go-to liaison between the Country Director and the management team
6. Manage all travel arrangements and itineraries
7. Monitor and respond to the general information mailbox
8. Open and distribute incoming mail, scan and dispatch invoices and reminders
9. Prepare and format internal and external communications (memos, emails, presentations, reports)
Sales & Finance Support
10. Maintain and analyze CRM database to support the sales team
11. Assist with contract creation and follow-up on annual agreements with wholesalers
12. Support the finance team with mailbox management and customer payment reminders
Your Profile
13. We’re looking for someone who brings a strong combination of practical experience, administrative talent, and people skills.
14. Proven experience in Facility & General Administration Support
15. Proficient in MS Office; familiarity with SAP or similar systems is a plus
16. Excellent organizational and multitasking abilities
17. Strong team player who thrives in cross-functional collaboration
18. Meticulous attention to detail and a knack for structured work
19. Effective communicator, both written and verbal
20. High level of professionalism, discretion, and confidentiality
21. Proficient in French and Dutch; English is a strong asset
If you're ready to make a real impact in a role that blends operations, coordination, and communication, we’d love to hear from you!
We are committed to the principle of equal employment opportunity for all people, by offering a work environment accessible, welcoming and inclusive in compliance with legal obligations.
ELCO is the premium heating solution provider of a first class service aimed at meeting the needs of consumers throughout the life cycle of its systems and products.
High-quality consulting, products, systems and services. For decades ELCO has been at the forefront of burner, condensing boiler and solar technology, installing over 1.7 million heating systems throughout Europe.
Since 1928, ELCO has been a leading European brand offering smart solutions and technologies designed to meet the needs of any domestic and commercial project, ensuring maximum energy saving.
About the Role
Are you an organized, proactive, and detail-oriented professional with a passion for keeping things running smoothly? We’re looking for a Facility & General Administration Support Specialist to join our dynamic team and support our daily operations. Reporting directly to the Country Director, you'll play a key role in ensuring our workplace remains efficient, welcoming, and well-coordinated.
Key Responsibilities
Facility Coordination
22. Serve as the main point of contact for all office building-related matters
23. Manage office supplies: inventory control, restocking, and SAP entries
24. Ensure the office remains well-organized and functional
25. Coordinate internal and external meetings, including catering arrangements
Administrative & Executive Support
26. Be the go-to liaison between the Country Director and the management team
27. Manage all travel arrangements and itineraries
28. Monitor and respond to the general information mailbox
29. Open and distribute incoming mail, scan and dispatch invoices and reminders
30. Prepare and format internal and external communications (memos, emails, presentations, reports)
Sales & Finance Support
31. Maintain and analyze CRM database to support the sales team
32. Assist with contract creation and follow-up on annual agreements with wholesalers
33. Support the finance team with mailbox management and customer payment reminders
Your Profile
34. We’re looking for someone who brings a strong combination of practical experience, administrative talent, and people skills.
35. Proven experience in Facility & General Administration Support
36. Proficient in MS Office; familiarity with SAP or similar systems is a plus
37. Excellent organizational and multitasking abilities
38. Strong team player who thrives in cross-functional collaboration
39. Meticulous attention to detail and a knack for structured work
40. Effective communicator, both written and verbal
41. High level of professionalism, discretion, and confidentiality
42. Proficient in French and Dutch; English is a strong asset
If you're ready to make a real impact in a role that blends operations, coordination, and communication, we’d love to hear from you!
We are committed to the principle of equal employment opportunity for all people, by offering a work environment accessible, welcoming and inclusive in compliance with legal obligations.