Overview
Hiring Path: • Open to the public
Who May Apply/Clarification From the Agency: This position is open to: USEFMs For USEFM - FP grade is FP-06. Actual FP salary authorized by Washington D.C. Security Clearance Required: Secret/Confidential Clearance Appointment Type Temporary Appointment Type Details: Definite Not to Exceed 5 years. (FMA) Definite Not to Exceed 1 year. (PSA)
Marketing Statement:
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Summary:
The U.S. Mission to North Atlantic Treaty Organization (NATO) is seeking eligible and qualified applicants for the position of Financial Assistant.
Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Not Required
Duties
1. Responsible to review all incoming invoices, correspondence, reports, and actions. Independently determines who will receive the action. Forwards the non-routine material to the Budget & Finance (B&F) Officer or Deputy with recommendations for action or dissemination. Independently composes correspondence, briefings, and reports based on provided guidance. Identifies and contacts subject matter specialists and researches reference material for the purpose of gathering highly technical information; analyzes and correlates the information for meetings and reports.
2. Responsible to log all actions in the appropriate spreadsheet or database (rep, travel, or purchases). Performs funds certification for invoices and purchase requests. Reviews all actions to ensure they are filled out correctly and completely and forwards for payment or further processing. Instructs employees throughout U.S. Mision to the North Atlantic Treaty Organization (USNATO) on completing forms and of the process for payment of their claim or other paperwork submitted. Tracks paperwork to ensure all actions are completed. Notifies the appropriate B&F person when a request exceeds the obligated funding amount. Notifies the appropriate B&F person to deobligate funding when the invoice is below the obligated funding amount
3. Organizes and maintains substantive subject matter files and documentation relevant to office functions and ensuring proper security controls. Establishes policies for maintenance of office files and modifies or adapts procedures as required. Provides advice to B&F staff on knowledge and organization of office files and reference materials. Ensures office SOPs are up to date and creates and maintains regular review/update schedule to ensure financial analysts are regularly reviewing Standard Operating Procedures (SOPs).
4. Responsible for managing all Permanent change of station (PCS) finance documentation, including requests for accounting data for orders, Temporary Quarters Subsistence Allowance (TQSA) claims, and PCS and miscellaneous expense vouchers. Responsible for providing appropriate accounting data and submitting necessary documentation to the Human Resources Department, the Overseas Entitlement Branch and Defense Finance and Accounting Service.
Qualifications and Evaluations
Requirements:
All selected candidates must be able to obtain and hold a Secret clearance.
All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.
Selected candidate must be able to begin working within a reasonable period of time (15 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Education Requirements:
Two (2) years of post-secondary education (college/university studies)
Evaluations:
You will be evaluated against the qualifications and requirements in this vacancy announcement.
You may be asked to complete a pre-employment language or skills test.
You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.
Qualifications:
Experience:
Three (3) years of experience in a financial field.
Please address this factor in your ERA application under Major Duties and Responsibilities.
Language:
Good working knowledge in English.
(This may be tested.)
Please address this language requirement in your ERA application.
Job Knowledge:
Basic knowledge of financial terms and principles.
Please address this factor in your ERA application under Major Duties and Responsibilities.
Skills And Abilities:
Familiarity with Micorosoft applications, particularly Excel. Basic understanding of financial management functions.
(This may be tested.)
Please address this factor in your ERA application under Major Duties and Responsibilities.
Benefits and Other Info
Benefits: Agency Benefits:
The U.S. Mission offers a competitive compensation and benefits package for local employees that may include: life insurance, hospitalization insurance (family included), meal tickets, transportation reimbursements, seniority leave, special holidays, training, Employee Assistance Program, etc.
For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.
Other Information:
HIRING PREFERENCE SELECTION PROCESS:
A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.
HIRING PREFERENCE ORDER
5. Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran*
6. AEFM / USEFM
7. Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **
* IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau.
For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the
ADDITIONAL EMPLOYMENT CONSIDERATIONS
The following apply to EFMs, USEFMs, and AEFMs only:
8. Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.
9. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.
The following apply to Locally Employed (LE) staff only:
10. Current employees serving a probationary period are not eligible.
11. Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performance Report are not eligible.