PstrongRobert Half is looking for a Program Executive Assistant Admin Business Support (M/V/X) for a company in Brussels. /strong /pbr /pAs a strongProgram Executive Assistant Admin Business Support (M/V/X) /strong, you will play a pivotal role in supporting the team#39;s efforts as well as driving organizational efficiency. This versatile role combines administrative, organizational and office management duties while also offering critical logistical support to program leadership. You will help streamline operational workflows, maintain schedules, and proactively manage priorities, all while maintaining an emphasis on quality, accuracy and efficiency. /pbr /pstrongYour Responsibilities /strong strongas a Program Executive Assistant Admin Business Support (M/V/X): /strong /p pstrongSupport to Leadership: /strong /pullistrongInbox Management: /strong Monitor and manage program leadership#39;s email inboxes; ensure prompt responses and prioritization of important communications. /lilistrongScheduling: /strong Coordinate calendars, align meetings with priorities and arrange key meetings promptly. /lilistrongTravel Arrangements Event Registration: /strong Handle travel logistics, including flight bookings, hotel accommodations, transfers and event registration for professional engagements. /lilistrongFundraising Support: /strong Assist with drafting and editing fundraising-related emails to sponsors and stakeholders. /li /ulpstrongOperational Office Management: /strong /pullistrongOffice Supplies: /strong Maintain inventory levels for office supplies and ensure a tidy, organized workspace equipped with essential materials. /lilistrongDocument Management: /strong Organize and maintain physical and electronic filing systems for easy retrieval and compliance. /lilistrongProduction Coordination: /strong Assist with the creation and distribution of training materials in collaboration with the Communications Team. /li /ulpstrongLegal Compliance Assistance: /strong /pullistrongMembership/Sponsorship Agreements: /strong Review and oversee administrative management of contracts, ensuring compliance and proper documentation. /lilistrongCRM Management: /strong Update and maintain relevant deal and partnership data on the CRM system. /li /ulpstrongGeneral Administrative Support: /strong /pullistrongInternal Meetings: /strong Coordinate scheduling and preparation for team training and internal meetings. /lilistrongEvent Travel Management: /strong Arrange travel logistics for team events, ensuring smooth execution. /lilistrongLeave Handovers: /strong Manage leave transitions for team members by updating calendars, virtual meeting links and related tasks. /lilistrongConfidentiality Management: /strong Handle sensitive information with the utmost discretion and in line with data protection regulations. /li /ulbr /pstrongWhat We#39;re Looking For: /strong /pullistrongEducation: /strong Bachelor#39;s degree or equivalent, plus 1-3 years of experience in secretarial/administrative roles. /lilistrongSkills: /strong /li /ululliExcellent command of English (French is a big plus). /liliAdvanced Technical expertise (Google Suite, CRM tools, etc.). /liliSuperior organizational and multitasking abilities. /liliStrong communication skills and the ability to work with senior stakeholders. /liliSolutions-oriented approach with attention to detail. /li /ulstrongPersonal Attributes: /strong Curious, proactive, open-minded, and highly methodical.pstrongPreferred Qualifications: /strong /pulliRelevant work authorization. /liliExperience in the healthcare or environmental sectors. /liliBackground in social entrepreneurship or corporate social responsibility. /liliKnowledge of funding systems for societal projects. /liliFluency in additional languages. /li /ulbr /pstrongWhat#39;s In It for You? /strong /pulliA full-time job with flexible hybrid working options. /liliWork with not-for-profit and global organizations on critical societal issues, such as advocacy, healthcare or sustainability initiatives. /liliJoin a dedicated, diverse and innovative team. /liliOpportunities for professional growth and advancement. /li /ul br / CRM management, Calendars, Execution, Prioritize Workload, Privacy Policies, Solution Oriented, Training Materials, CRM systems, Projects, Scheduling, Contracts, Travel Management, Coordination, Legal Compliance, Financing, Editing, Organization Skills, Leadership, Office Support, Training Team, Proactivity, Senior Stakeholders, Technical work, Business Support, Methodical approach, Discreet, Logistics, Health System, Sponsorship, Attention to detail, Documentation, Communication, Accommodation, Office Management, Engagement, Archive, Office supplies, Stakeholders, Hotel, Transfer, Coordination, Organization Skills, Fundraising, Registration, Drafting, CRM systems, Multi Tasking, Management, Production, Program Management, Administration, Travel Management, Document management, Distribution, Updates