Looking for a Management Assistant position? We have a job for you.
Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors, specializing in profiles such as Receptionists, Management Assistants, Executive / Personal Assistants, HR Assistants, Office Managers, Sales & Marketing Assistants and Customer Service Representatives. We provide both permanent and interim contracts.We are seeking a highly organised Management Assistant to support the efficient operation of the firm and provide high-level administrative support to partners and teams. This role plays a central part in ensuring business activities run smoothly and professionally across all areas of the practice.Salary package : €3000 to €4000, depending on experienceThe role is inclusive of, but not limited to :Executive & Communication Support
1. Oversee complex calendar management for partners
2. Monitor and manage email correspondence, prepare draft replies, and ensure record-keeping
Operational Coordination
3. Organize internal meetings from end to end, including participant coordination, logistics, catering, and invitations
4. Support the planning and delivery of firm events, including international conferences
5. Arrange domestic and international travel, covering transportation, accommodation, dining, and adherence to applicable travel policies
6. Manage registrations for conferences, seminars, and external professional events
Financial & Administrative Activities
7. Assist with billing processes, including invoice preparation, payment follow-up, and coordination with finance teams and fee earners
8. Produce, edit, and format high-quality business documents and presentations using standard office software
9. Maintain structured document management systems, both digital and physical, including electronic signature processes and due diligence files
10. Process expense claims, corporate card reconciliations, and supplier invoices
Office & Practice Support
11. Draft correspondence and engagement documentation as required
12. Provide practical office support, including document production and general administrative assistance
13. Contribute flexibly to ad hoc tasks to support the overall effectiveness of the office
Essential Skills and Experience :
14. Professional Experience: Minimum of 3–5 years’ experience in a similar role, preferably within a professional services or legal setting
15. Languages: Full professional proficiency in Dutch, French, and English, both written and spoken
16. Core Competencies: Strong organizational skills, attention to detail, and a high level of reliability
17. Working Style: Collaborative, proactive, and solutions-oriented with a positive mindset
18. Technical Proficiency: Advanced user of Microsoft Office (Word, Excel, PowerPoint) and confident working with digital platforms and document management tools
Interested ? Please send your CV to Sébastien Guerard, Recruitment Consultant, at -interim.com or give him a call at the following number : 02 646 50 50