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Oversee the daily operations of the office and act as the first point of contact for internal and external stakeholders.
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Manage administrative processes, including correspondence, document preparation, and archiving.
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Provide support to the Secretary General and senior team members with scheduling, travel arrangements, and meeting coordination.
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Organise internal and external meetings, events, and workshops.
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Liaise with suppliers and service providers, ensuring cost-effective and efficient office management.
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Handle basic HR and finance administration (e.g., contracts, invoices, expense reports, payroll coordination).
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Contribute to the continuous improvement of office procedures and internal workflows.
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Minimum 5 years of experience in a similar role, ideally within an association, federation, or international organisation.
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Strong organisational and multitasking skills with proven ability to prioritise effectively.
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Excellent command of English (written and spoken) is essential; a good knowledge of French and/or Dutch is required.
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Proactive, flexible, and solution-oriented mindset, with a hands-on approach to tasks.
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Strong interpersonal skills, capable of working effectively in an international, multicultural environment.
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Proficiency with MS Office Suite and digital collaboration tools.
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A full-time and stable position within a respected European association.
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A varied and dynamic role with autonomy and responsibility.
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An international and collegial working environment located in the heart of Brussels.
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An attractive salary and benefits package aligned with experience.