Job Description
The Purchase, IT Contract & Vendor Management department at Ypto is responsible for managing the contractual and procurement framework that supports the company's operational and investment needs.
Main Activities
* Develop, maintain, and strengthen relationship management (contract lifecycle management):
* Lead negotiations on contractual matters with suppliers
* Lead financial negotiations in partnership with Procurement/Legal
* Ensure the development of supplier relationships and facilitate their onboarding
* Act as a contractual intermediary between company employees and existing suppliers, ensuring timely evaluation of divergences, either accepting or negotiating them
* Monitor transactions (milestones, deliverables, invoicing, etc.)
* Ensure inclusion of SLA (standard and measurable) in contracts, along with penalties
* Ensure necessary cooperation with internal client services
* Manage contract closure (approval reports, etc.) and possible transitions
* Lead negotiations in case of contractual issues (e.g., audits)
* Control the drafting of contract terms and monitor their implementation
* Monitor contractual risk and financial management:
* Develop best practice strategies to identify supplier-related risks, implement management plans (to prevent risks), and contingency plans (to address risks that occur despite management plans)
* Inform the risk and finance departments to coordinate contractual requirements
* Collaborate with the finance department to meet overall financing and risk requirements, such as revenue recognition, pricing and discount policies, etc.
* Understand and participate in financial engineering and assessment of the economic impact of terms and term option
* Contract management responsibilities:
* Within the contract team, manage contract documentation, including receiving and verifying all correspondence, supplier contact sheets, contract amendments, status reports, and other project-related documents
* Develop, when necessary, guidelines on contractual matters for project managers or other operational staff, complemented by training for new project managers and employees on contract procedures
* Develop and implement contract management and administration procedures in line with company policy, and apply relevant frameworks when required
* Provide information on company policy when necessary
* Ensure company staff comply with established procedures and applicable legislation
* Ensure signed contracts are communicated to all relevant internal parties
* Handle ongoing procedures and implement modifications as needed
Job Requirements
* Master's degree or equivalent through experience
* Relevant professional experience of 5+ years minimum
* Assertive with strong communication skills
* Integrity and sense of responsibility
* Experience in contract negotiation and execution
* Solid general IT knowledge (end-user computing, infrastructure, etc.)
* Knowledge of contract models, financial models, budgeting, and risk management
* Knowledge of relationship management
* Knowledge of governance and financial procedures
* Knowledge of legislation (public procurement)
* Knowledge of outsourcing models and related risk management
* Knowledge of organizational structure, internal (work) procedures, and regulations
* Knowledge of common and company-specific software
* Proficiency in French, Dutch, and English (spoken and written)
Our Offer
Role
In our open corporate culture, you will contribute behind the scenes to SNCB's digital transformation. You will hold a role with societal impact and room for your own initiatives. Alongside a good work-life balance and market-based remuneration, your package includes:
* Possibility of remote work + flexible hours
* 35 vacation days
* Company car + public transport subscription
* Performance-based bonus
* Comprehensive insurance package (membership without personal contribution, excluding outpatient costs for family members):
* Hospitalization and dental care for the whole family
* Outpatient costs (= medical expenses outside hospitalization)
* Group insurance: supplementary pension, disability, and death coverage (cafeteria plan)
* Additional workplace accident insurance
* Meal vouchers and eco vouchers
* Net allowances for remote work and car washing + internet budget