Deadline Date: Tuesday 8 July 2025
Requirement: Administrative Assistant
Location: Brussels, BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 836
Required Start Date: 11 August 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties and Role:
1. Support HR Staff Services on various administrative processes related to employee life cycle across the 4 main locations.
2. Provide constructive suggestions to improve office procedures and actively contribute to existing organizational structure and procedures to maximise use of resources and encourage innovation;
3. Performs other duties as may be required.
Requirements
Skill, Knowledge & Experience:
4. The candidate must have a currently active NATO SECRET security clearance
5. Minimum two years of experience in administrative work in a large organisation, preferably in Human Resources, or related relevant environment
6. Sound experience with Microsoft Office applications (Excel, Outlook, PowerPoint, SharePoint, Word);
7. Sound experience with SharePoint;
8. Experience working with HR Systems used by NCI Agency such as Oracle EBS, Taleo (or a comparable ATS) and HR ticketing systems;
9. Experience with drafting and publishing information to customers on HR Services or relevant environment
10. Excellent interpersonal, communication and organizational skills;
11. Experience working in an HR Help Desk environment with a high volume workload and a flexible, service-minded attitude and ability to take initiative