Salary – £18,000 - £21,000 for 21 hpw (FTE - £30,000 - £35,000pa)Location – could be based at our offices in Ripley or Long Eaton with regular travel and work in ouroffices in Belper, Beeston and West Bridgford.Hours – 21 hours per week average. There can be flexibility in how the hours are worked. Our office hoursare 9am – 5pm Monday to Friday although some work outside of these hours will be required (egevenings, early mornings and weekends) to minimise disruption to the offices.BackgroundWe are a growing organisation, and this new post has been created to help manage, organise and, whereappropriate, undertake reactive and planned maintenance for our offices across Nottinghamshire andDerbyshire. The offices are a mixture of custom built commercial and expanded domestic properties, bothowned and leased.We are seeking an experienced and proactive Premises and Facilities Manager to identify, monitor andsuggest improvements and also undertake some basic maintenance, arrange repairs and improvements,maintain records, liaise with contractors etc as required.The ideal candidate will have a strong background in facilities and premises management with excellentorganisational and interpersonal skills. The post will involve regular travel to and work in all of our offices.JOB DESCRIPTIONJob PurposeTo identify, report, advise and improve the appearance, environmental impact, usage, security andhealth and safety of our officesConduct regular site inspections to ensure high standards of cleanliness, safety and functionalityTo act as first point of contact for facilities related queries or issuesTo uphold our values of Honesty, Respect and Teamwork, and work in accordance with theSolicitors Regulation Authority (SRA) Principles and Code of ConductTo contribute to our mission of establishing lifelong relationships with all our clients by anticipatingand responding to their needs for quality legal services Main DutiesIdentify, report and advise on potential improvements to the appearance, environmentalimpact, cost efficiency, security and cleanliness in each office locationDevelop and maintain a list of contractors and assist the Practice Manager and Office Managersin monitoring contracts and the performance of contractors.Undertake regular health and safety and maintenance inspections of all our offices and bringforward regular costed proposals for improvements and preventative measuresOversee agreed maintenance / improvement and procurement programmes in line withapproved budgetsUndertake routine maintenance and refurbishments, such as changing lightbulbs, minordecorating tasks etc as requiredLiaise with utility and other service providers to ensure value for money and provide monthlymeter readings for all offices where necessaryAssist the Directors and Practice Manager with searches for new premises as requiredLiaise with Office Managers and the local leadership at each office to ensure all health andsafety and planned and reactive maintenance is appropriately managedAssist with logistical and practical tasks as requiredMaintain up to date site recordsEnsure that staff are kept informed and updated regarding works that may affect them.General Duties1 To work in a flexible way to ensure that the workload is completed and to undertake any other jobscommensurate with the level of the post.2 To establish, maintain and enhance team-working with everyone at Ellis-Fermor and Negus3 To keep confidential all information about individuals and the business of Ellis-Fermor and Negusand work within the guidelines of the GDPR.4 To abide by our Equality, Diversity and Inclusion, Health and Safety, Anti Money Laundering Policiesand all other relevant policiesROLE SPECIFICATIONCRITERIAExperience and Significant experience related to buildings, premises and groundsqualifications maintenanceExperience of planning and managing projectsExperience of liaising with and coordinating external contractorsExperience of identifying and managing health and safety issues and risksRelevant technical qualifications such as City & Guilds/NVQ inBuildings/Facilities Maintenance or specific trade specialismRelevant Health and Safety training (eg Working at Heights, IOSH etc)Skills and Abilities Excellent communication skills to deal effectively with a range of differentpeople including colleagues, clients and contractors etc face to face, inwriting, by email and on the telephone.Able to form effective working relationships with internal and externalstakeholdersAble to work independently and as part of a teamAble to manage multiple projects effectively whilst also respondingeffectively to urgent requirementsGood IT skillsGood analytical and problem-solving skillsSelf-motivated, proactive and forward thinkingAbility and willingness to carry out practical maintenance tasks whenrequiredOther Full driving licence, access to a vehicle and able to travel to our officesacross Derbyshire and NottinghamshireGood understanding of GDPR requirementsSatisfactory references and other pre-employment checks including creditcheck, identity check, DBS etcSympathetic to our ethos and heritageWilling to undertake further training as requiredLine Management Responsibilities – NoneLine Manager – Practice Manager