Technical Administrative Officer Duration: 1 year
Workload: Full time hours
Setup: Freelance (Daily rate / Limited Company / Umbrella / Sole Trader)
Location: Brussels (2 days onsite, 3 days remote)
We are looking for a Technical Administrative Officer to support a highly technical integration team within large-scale energy infrastructure projects.
Key Responsibilities:
Organise and coordinate bi-annual technical communication sessions (agendas, presentations, invites, rooms, Teams environments, newsletters).
Support multilingual technical and REX (lessons learned) sessions with stakeholders across engineering and project teams.
Act as Business Owner at team level for document management tools, translating business needs into structured digital processes.
Manage document archiving and publication using SharePoint and Confluence.
Coordinate technical certification processes, including planning, testing logistics, and certification follow-up.
Support experts via Jira ticketing, including ticket creation, tracking, and reporting.
Coordinate written communications such as Quality Alerts, ensuring consistency, structure, and translations.
Maintain and publish team dashboards using inputs from multiple data sources.
Must-Have Skills:
Strong experience in administrative or coordination roles within technical or engineering environments.
Fluency in Dutch and French with working knowledge of English.
Proven experience with Microsoft 365 tools (Word, Excel, Teams, SharePoint).
Excellent organisational, planning, and stakeholder communication skills.
Nice-to-Have:
Experience with Jira and Confluence.
Affinity with digital transformation or AI tools such as Copilot.
Background in energy, utilities, or large infrastructure projects.