AP Companies is the biggest independent medical assistance company with a vast medical provider network around the World. Our offices are located in the US, UK, Spain, Cyprus, Latvia, Kazakhstan, Bangladesh and Thailand.
Currently we are looking for a highly organized, proactive, execution-driven, and responsible Office & Executive Assistant to support the Senior Leadership Team in a fast-paced international environment. This role requires a collaborative mindset, strong communication skills, and a proactive approach to ensure seamless coordination across the executive leadership team and company.
This is a hybrid role combining on-site responsibilities (mail handling, local coordination, meetings) and remote support (tasks, follow-ups, documentation).
This is an exciting opportunity to join a fast-growing, purpose-driven scale-up company. You’ll be a trusted partner to the leadership team and a driving force behind helping our Spanish branch stay connected, organized and efficient. This role is ideal for someone who wants to grow into operations or project coordination. And will not be suitable for candidates who need constant supervision, prefer purely routine administrative work or is looking for a part-time.
About The Role
• Manage incoming correspondence and documentation
• Attend calls, take structured notes, and track action points
• Support day-to-day tasks
• Coordinate with local partners and handle operational matters
• Ensure tasks are completed fully and on time
About You
• Based in Málaga / Costa del Sol + own car required
• Fluent in English and Spanish
• Strong organisational skills
• High level of ownership, accountability, and reliability
• Ability to work independently and get things done
• Ability to think out of the box and approach tasks with initiative, practicality, and a problem-solving mindset
• Tech-savvy
Why Join Us?
Be part of a growing, ambitious company with big plans
Work closely with the senior leadership and make real impact
Opportunity to shape processes and grow with the business
You will initially work closely with senior management, learning the business and gradually taking ownership of tasks
If you’re ready to be the calm in the chaos and play a pivotal role in a scaling company, we’d love to hear from you.