Make your mark for patients
We are looking for an experienced and highly trusted Executive Assistant to partner with the Executive Vice President & Head of Ethics & Legal Affairs and join us in our Brussels office in Belgium.
About the role
This is a pivotal role at the heart of the organization, supporting senior leadership and acting as a true anchor for the Ethics & Legal Affairs (ELA) function.
You will optimize the EVP’s effectiveness by proactively anticipating business needs, applying best practices in executive support, and ensuring excellence in quality, responsiveness, accuracy, and confidentiality. You will also develop a strong understanding of ELA priorities and contribute to seamless interaction with Executive Management, the Board, and key stakeholders.
What you’ll do
As an Executive Assistant, you will:
1. Act as a trusted partner to the EVP, proactively managing agendas, priorities, and complex calendars in alignment with the corporate and leadership calendars
2. Handle all correspondence and information flow, ensuring timely follow-up and strict confidentiality
3. Prepare the EVP for meetings by collecting, structuring, and synthesizing briefing materials and background documentation
4. Coordinate and organize leadership meetings, off-sites, and events, including logistics, agendas, pre-reads, and follow-up actions
5. Liaise with internal and external stakeholders, including Executive Committee, Board of Directors, and Board Committees, ensuring deadlines and governance requirements are met
6. Organize business travel end-to-end with flexibility and attention to detail
7. Create and manage high-quality documents and presentations, including executive PowerPoint decks and monthly reports for senior governance bodies
8. Support budgetary and administrative processes, including purchase orders, invoicing (e.g. law firm invoices), and expense management
9. Act as a central point of communication for the ELA team, fostering collaboration with other ExCom and leadership assistants
10. Support onboarding of new team members and contribute to team engagement initiatives and events
Interested?
For this role we’re looking for the following education, experience and skills:
11. Significant experience as an Executive or Administrative Assistant supporting senior leaders
12. Proven ability to manage complex priorities, multiple stakeholders, and confidential information with sound judgement
13. Excellent planning, organizational, and follow-up skills, with strong attention to detail
14. Outstanding communication skills and the ability to build effective working relationships with senior management and peers
15. Fluency in English and French, both written and spoken
16. Strong proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word) and the ability to quickly adapt to new tools and systems
17. A collaborative mindset, resilience, and the ability to adapt to change in a fast-paced environment
18. A positive, reliable, and service-oriented attitude, with a genuine willingness to learn and continuously improve
19. You are a confident, proactive, and discreet professional who thrives in a senior leadership environment.
Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!