Position: Office Manager
Location: Schelle, Belgium
Industry: Photonics/Networking
Company: Astrape Networks
Founded in 2022, Astrape Networks is pioneering the development of photonics technologies for sustainable data centers. The company's corporate head office is in Eindhoven, the Netherlands, while its current development center is in Schelle, Belgium, where this position is based. As part of this role, regular visits to the Eindhoven office are required to ensure smooth collaboration between both locations.
Job Type: Full-time
Work Arrangement: This position is office-based in Schelle, Belgium, and requires candidates who are current residents.
Role Overview:
At Astrape Networks, the Office Manager keeps our growing team running smoothly and fosters a welcoming, efficient workplace. You'll collaborate closely with the management team and support both on-site and remote work, gaining insight into a fast-moving photonics environment. This role suits someone who enjoys variety, thrives in a scale-up setting, and wants to make a clear impact on sustainable data-center innovation. Proficiency in English is required, and if you speak Dutch as well, that's an advantage.
Key Responsibilities:
• Oversee daily office operations and ensure smooth workplace functionality
• Provide administrative support to the CEO and team, including agenda/calendar management
• Plan and coordinate internal and external meetings and events
• Process invoices, track expenses, and prepare supplier payments
• Manage supplier orders and maintain office inventory
• Serve as the primary point of contact for office-related queries and communications
• Support basic financial tasks, including record-keeping
• Assist in onboarding and supporting new employees and visitors
Requirements:
• Strong organizational skills with a proactive attitude
• Previous experience as an office manager is a plus, but we value drive, initiative, and the ability to adapt to changing circumstances above all
• Comfortable multitasking and handling diverse tasks, from administrative to financial management
• A sense of humor and the ability to stay calm under pressure are essential in a scale-up environment
• Basic knowledge of invoicing, order processing, and financial tracking is desirable
Why Join Us?
Astrape Networks offers the chance to be at the forefront of the high-tech industry's shift towards sustainable technology. As Office Manager, you'll be instrumental in building the operational foundation of a company revolutionizing sustainable data center solutions.