Please include a cover letter as the first page in your CV submission. Only applications with a cover letter will be considered.
Role Purpose:
The Admissions and Marketing Officer will support the delivery of both admissions operations and local marketing activity at Brighton College Madrid.
Working closely with the Director of Admissions and the Head of Marketing at Intellego Education, the postholder will assist in ensuring a smooth, well-organised and professional admissions journey for prospective families while also contributing to the implementation of the school’s marketing and communications activity.
This is a hands-on, detail-oriented role suited to a proactive and organised individual who is keen to develop experience across both admissions management and school marketing. The successful candidate will support CRM and database management, assist with documentation and reporting, and contribute to content creation, communications and event coordination under the guidance of senior colleagues.
The role requires strong organisational skills, accuracy in data handling, confidence in communication, and enthusiasm for representing the school positively in interactions with families and the wider community.
This position offers the opportunity to gain broad experience within a growing international school environment, working collaboratively with both school leadership and group-level marketing support.
Key Responsibilities:
Admissions Process Management
* Assist the Director of Admissions in the creation, documentation and continuous refinement of clear processes for the full admissions journey, from initial enquiry through to enrolment.
* Ensure all admissions documentation, communications templates and internal guidelines are up to date and consistently applied.
* Support the Director of Admissions in delivering a seamless and professional admissions experience.
* Administer appropriate entrance assessments or testing for prospective pupils when required.
* Liaise with relevant academic and pastoral staff to coordinate testing and support interpretation of results.
* Assist in preparing offers, enrolment documentation and onboarding materials.
CRM & Data Management (HubSpot)
* Manage and maintain all HubSpot-related admissions activity.
* Transfer information received via direct emails or other channels into fully completed HubSpot records, avoiding duplication.
* Maintain clean, consistent and standardised data (e.g. consistent naming conventions, correction of misspellings, complete fields).
* Monitor pipeline stages and ensure accurate tracking of prospective families for reporting purposes.
* Support the preparation of admissions and marketing reports using CRM data.
iSAMS & Systems Integration
* Maintain accurate records within the iSAMS database.
* Support the integration and alignment between iSAMS and HubSpot to ensure data consistency.
* Ensure that pupil data is securely managed and compliant with relevant data protection regulations.
* Assist in resolving data discrepancies between systems.
Marketing, Content & Brand Development
* Work closely with the Head of Marketing at Intellego Education to support the execution of the school’s marketing and communications strategy.
* Assist in curating and implementing the school’s social media and communications planner.
* Capture engaging content from daily school life, including photography and short-form video, to showcase the Brighton College Madrid experience.
* Support the creation of social media posts, reels, website updates and admissions campaign materials in line with Brighton College International brand guidelines.
* Contribute ideas for storytelling that highlight academic excellence, pastoral care, co-curricular activities and school culture.
* Assist in drafting marketing communications, newsletters and promotional emails.
* Coordinate with teaching and leadership staff to identify key moments, achievements and news stories.
* Support the promotion and follow-up of Open Days, taster events and other admissions-related initiatives.
* Ensure consistency of tone, messaging and visual identity across local communications.
* Monitor basic engagement metrics and provide feedback to the Head of Marketing to inform future activity.
Parent & Community Engagement
* Work closely with the Director of Admissions to ensure that prospective parents receive a lively, positive and professional impression of the school.
* Act as a key point of contact for enquiries via telephone, email and in person.
* Support the coordination and smooth delivery of Open Days and other admissions events.
* Ensure timely and professional responses to all admissions enquiries.
General Responsibilities
* Support the Director of Admissions with administrative and operational tasks related to pupil recruitment.
* Collaborate with teaching and administrative staff to ensure a coordinated approach to admissions.
* Undertake any other appropriate duties as assigned by the Director of Admissions.
* Contribute positively to the wider life of the school.
Person Specification (Skills & Experience):
* Proven administrative or admissions experience, ideally within an educational environment.
* Experience in a marketing / sales environment.
* Experience using CRM systems (HubSpot experience strongly desirable).
* Experience working with school databases (iSAMS experience highly desirable).
* Strong data management skills with exceptional attention to detail.
* Fluent in either English or Spanish (written and spoken), C1 in the second language
* Excellent organisational skills and ability to manage multiple processes simultaneously.
* Professional, warm and confident manner when dealing with families.
* Strong written communication skills.
* High level of discretion and understanding of data confidentiality.
* Proactive, solutions-focused and able to work independently.
Desirable Person Specification:
* Additional language skills.
* Experience working in an international or British curriculum school.
* Experience supporting admissions testing processes.
* Living locally in West Madrid.
What You Will Gain:
* The opportunity to join a prestigious and growing international school.
* A central role in shaping the admissions journey of Brighton College Madrid.
* Close collaboration with both school leadership and group-level marketing expertise.
* A dynamic, professional and supportive working environment.
* Opportunities for professional development within the Brighton College and Intellego Education networks.
Application process
Applicants are invited to submit a CV and a short covering letter outlining their interest in the position and how their experience and skill set will contribute to delivering an outstanding admissions experience at Brighton College Madrid. Applications should be addressed to Aurora Lopez Martin, Director of Admissions and Marketing, and will be reviewed on a rolling basis.