DESCRIPTION
AND PURPOSE
Within a nice work environment, we are looking for a dynamic HR colleague for a fixed term contract of 6 months (from October 2025 till end of March 2026) to cover a maternity leave.
We are looking for some support mainly in the coordination of the recruitment and training administration and time to time on personnel and payroll administrations for the Belgian Branch of BNP Paribas Asset Management Europe. The purpose is to guarantee an efficient, correct and timely execution of all HR administration respecting social, fiscal and internal law and/or procedures. Coordination or involvement in specific HR projects or reporting may be needed as well.
KEY RESPONSIBILITIES
HR Administration & organization:
1. Assist in the HR administration for the full employee cycle (new hire, mobilities, leavers, absences, holidays, trainings, …).
2. Support the administration of the personnel files, take care of the practical aspect of the new arrivals, leavers and mobilities, follow-up on teleworking contracts.
HR Databases / Tools:
3. Update the HR tools, such as MyLearning / MyDevelopment (training tool), B.Welcome (recruitment and internal mobility tool), …
4. Possibly, provide support for other HR tools, such as MyProtime, IHRIS, OPAL, … as well as in other HR reporting.
Resourcing:
5. Provide support to the HR Advisor in the recruitment process. Publish vacancies in the appropriate tools / communication channels.
Training & Development:
6. Provide support for the practical organization of trainings and certifications, including liaising with service providers on practical elements, booking meeting rooms, inviting staff to events, keeping track of presences, obtaining feedback from participants. Follow-up on expenses and keep track of budget and responsible for training reporting.
Advisory services (general), HR comm & HR projects:
7. Project team member for selected local and/or cross border HR projects.
8. Give advice, input and support for the HR Operational Handbook or other policies.
Administrative tasks and support:
9. Take minutes at the HR meetings as required.
10. Assist the HR team in ad hoc duties admin support if required.
KEY INTERNAL / EXTERNAL RELATIONSHIPS
11. HR colleagues and all staff in Belgium
12. External providers
ROLE REQUIREMENTS
ESSENTIAL QUALIFICATIONS & EXPERIENCE
13. Bachelor’s degree or Master’s degree (or equivalent by experience), ideally in HR or communications
14. Fluent in French, Dutch and English
15. Previous experience in an HR generalist position is required
16. Good administrative skills
17. Good knowledge of MS Office 365
ESSENTIAL SKILLS/COMPETENCIES (TECHNICAL / BEHAVIOURAL / LEADERSHIP)
18. Positive mindset
19. Team player
20. Strong communication skills
21. Organisation skills & eye for detail
22. Demonstrates high emotional intelligence by being aware of one’s own emotions, strengths, weaknesses, and how these may impact personal performance and/or those around us
23. Able to respond to situations using rational decision-making, problem-solving, and conflict resolution skills
24. Reflects on and learns from mistakes and setbacks
25. Inclusive, demonstrates strong relationship-building skills
CONDUCT
26. You are a role model, supporting and fostering a culture of good conduct
27. You demonstrate proactivity, transparency and accountability for identifying and managing conduct risks
28. You consider the implications of your actions on colleagues, partners and clients before making decisions and escalate issues to your manager when unsure