This job is with EBRD, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
Requisition ID
36001
Office Country
Bulgaria
Office City
Sofia
Division
Information Technology
Dept. / Bus. Group
Technology Services
Business Unit
Technology Services
Contract Type
Fixed Term
Contract Length
3 years
Posting End Date
04/11/2025
We’re looking for a proactive, detail-driven Office Manager to oversee the smooth, secure, and strategic operations of Tech Sofia. This is a high-impact role that blends property management, finance, administration, and institutional coordination, ensuring our tech teams thrive in a well-run, well-supported environment.
Accountability and Responsibility
Office & Property Oversight: Manage facilities, inventory, equipment, vehicles, and liaise with landlords and vendors for maintenance, leases, and refurbishments.
Finance & Budgeting: Prepare and monitor budgets, process expenses, reconcile accounts, and ensure accurate reporting to HQ.
HR Coordination: Support onboarding, accreditation, and medical registrations.
Security & Continuity: Act as local security focal point, maintain the Business Continuity Plan, and participate in UN Security Plan events.
Institutional Liaison: Coordinate with Tech Sofia and HQ units on procurement, contracts, insurance, and strategic updates.
Team Supervision: Lead general services staff, manage workloads, and support performance feedback and training.
Executive Support: Provide high-level administrative support to the management of Tech Sofia and other employees including drafting official correspondence.
Knowledge and Education
Proven experience in office management or administrative roles, ideally in an international or leading local company.
Strong organisational and communication skills, with the ability to lead with confidence and discretion.
High integrity, professionalism, and a calm approach under pressure.
Fluency in English, both written and spoken.
A proactive mindset and collaborative spirit.
What is it like to work at the EBRD? / About EBRD
Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.
At EBRD, our Values – Inclusiveness, Innovation, Trust, and Responsibility – are at the heart of how we work. We bring these to life through our Workplace Behaviours: listening well and speaking up, collaborating smartly, acting decisively with full commitment, and simplifying to amplify our impact. These principles shape our culture and define our success. We seek individuals who not only share these values but are also committed to embedding them in their daily work, fostering a positive and high-performing environment.
The EBRD environment provides you with:
Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in.
A working culture that embraces inclusion and celebrates diversity. Our workforce reflects a broad range of backgrounds, perspectives, and experiences, bringing fresh ideas, energy, and innovation and enhancing our ability to serve our clients, shareholders, and counterparties effectively.
This is a full-time, on-site role based at our office.
An environment that places sustainability, equality and digital transformation at the heart of what we do.
A workplace that prioritises employee wellbeing and provides a comprehensive suite of competitive benefits.
Diversity is one of the Bank’s core values which are at the heart of everything it does. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, gender identity, sexual orientation, age, socio-economic background or disability.
Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).