The Purchase, IT Contract & Vendor Management department at Ypto is responsible for managing the contractual and procurement framework that supports the company’s operational and investment needs.
Main Activities
1. Develop, maintain, and strengthen relationship management (contract lifecycle management):
Lead negotiations on contractual matters with suppliers
Lead financial negotiations in partnership with Procurement/Legal
Ensure the development of supplier relationships and facilitate their onboarding
Act as a contractual intermediary between company employees and existing suppliers, ensuring timely evaluation of divergences, either accepting or negotiating them
Monitor transactions (milestones, deliverables, invoicing, etc.)
Ensure inclusion of SLA (standard and measurable) in contracts, along with penalties
Ensure necessary cooperation with internal client services
Manage contract closure (approval reports, etc.) and possible transitions
Lead negotiations in case of contractual issues audits)
Control the drafting of contract terms and monitor their implementation
2. Monitor contractual risk and financial management:
Develop best practice strategies to identify supplier-related risks, implement management plans (to prevent risks), and contingency plans (to address risks that occur despite management plans)
Inform the risk and finance departments to coordinate contractual requirements
Collaborate with the finance department to meet overall financing and risk requirements, such as revenue recognition, pricing and discount policies, etc.
Understand and participate in financial engineering and assessment of the economic impact of terms and term option
3. Contract management responsibilities:
Within the contract team, manage contract documentation, including receiving and verifying all correspondence, supplier contact sheets, contract amendments, status reports, and other project-related documents
Develop, when necessary, guidelines on contractual matters for project managers or other operational staff, complemented by training for new project managers and employees on contract procedures
Develop and implement contract management and administration procedures in line with company policy, and apply relevant frameworks when required
Provide information on company policy when necessary
Ensure company staff comply with established procedures and applicable legislation
Ensure signed contracts are communicated to all relevant internal parties
Handle ongoing procedures and implement modifications as needed
Vereisten
4. Master’s degree or equivalent through experience
5. Relevant professional experience of 5+ years minimum
6. Assertive with strong communication skills
7. Integrity and sense of responsibility
8. Experience in contract negotiation and execution
9. Solid general IT knowledge (end-user computing, infrastructure, etc.)
10. Knowledge of contract models, financial models, budgeting, and risk management
11. Knowledge of relationship management
12. Knowledge of governance and financial procedures
13. Knowledge of legislation (public procurement)
14. Knowledge of outsourcing models and related risk management
15. Knowledge of organizational structure, internal (work) procedures, and regulations
16. Knowledge of common and company-specific software
17. Proficiency in French, Dutch, and English (spoken and written)
Our Offer
In our open corporate culture, you will contribute behind the scenes to SNCB’s digital transformation. You will hold a role with societal impact and room for your own initiatives. Alongside a good work-life balance and market-based remuneration, your package includes:
Possibility of remote work + flexible hours
35 vacation days
Company car + public transport subscription
Performance-based bonus
Comprehensive insurance package (membership without personal contribution, excluding outpatient costs for family members):
Hospitalization and dental care for the whole family
Outpatient costs (= medical expenses outside hospitalization)
Group insurance: supplementary pension, disability, and death coverage (cafeteria plan)
Additional workplace accident insurance
Meal vouchers and eco vouchers
Net allowances for remote work and car washing + internet budget