Administrative Assistant - Cancer Treatment Support
The Oncology sector is rapidly evolving, and the need for highly skilled administrative professionals has never been greater. As an Administrative Assistant in this dynamic field, you will play a vital role in supporting the development of innovative cancer treatments.
About the Role:
In this exciting position, you will work closely with our team to provide administrative coordination and support. Your key responsibilities will include:
* Managing ambassador relations and document follow-ups
* Coordinating travel logistics, including bookings, visas, and invitation letters
* Organizing meetings and events, including managing invitations, reminders, room bookings, and catering
* Handling office management tasks, including supplies, business cards, and meal arrangements
* Creating tutorials, internal process documents, and handling translations
* Providing operations support and technical assistance follow-up (facilities, IT, Odoo)
Financial & Accounting Assistance:
You will also provide Financial & Accounting Assistance, which will involve:
* Verifying monthly credit card statements
* Creating purchase orders
* Providing backup support for the Finance & Administration Director
Prevention Advisor Role:
In addition to your core responsibilities, you may also have the opportunity to contribute to our Prevention Advisor Role, which will involve:
* Managing health & safety documentation (training provided)
* Coordinating with occupational health provider (Mensura)
* Organizing medical exams, flu vaccinations, and safety trainings (first aid, fire response)
What We're Looking For:
We're seeking a highly organized and proactive individual who can effectively manage multiple tasks and priorities. Key skills and qualifications include:
* Minimum 4-5 years of experience as an Administrative Coordinator, Accounting Assistant, or similar role
* Fluent in French and English (spoken & written); Spanish is a plus
* Comfortable with digital tools (Odoo, Google Forms, Microsoft Suite, etc.)
* Proactive, resourceful, and comfortable in a dynamic startup environment
* Autonomous, practical, and capable of managing multiple tasks efficiently
* Highly structured, and detail-oriented
* Interest in nuclear medicine and oncology is beneficial but not mandatory