Company Description
Spraying Systems Co. is a global leader in spray technology, with 12 manufacturing facilities across North America, South America, Europe, and Asia. The company specializes in delivering innovative solutions with a wide range of spray nozzles available in various sizes, configurations, and materials. By focusing on efficiency-enhancing designs, Spraying Systems Co. provides custom spray solutions that optimize performance, improve product quality, and simplify system installation. Trusted by clients in diverse industries, the company delivers high-quality products to meet unique application needs worldwide.
Role Description
The Accounts Receivable (AR) Accountant and Credit Collector is a member of the finance team, serving as the primary connection between customer service and finance. This role is responsible for managing customer master data, coordinating billing and collections, analysing accounts receivable, and ensuring timely and accurate cash flow. The position reports to the Finance Director and works in close collaboration with customer service representatives and other finance personnel.
Key Responsibilities
* Customer Master Data Management: Maintain and update customer information in the financial systems, ensuring accuracy and compliance with company policies.
* Billing Coordination: Collaborate with customer service to ensure correct and timely invoice generation.
* Collections Management: Monitor outstanding receivables, proactively contact clients through customer service and local sales representative regarding overdue payments, and coordinate collection efforts to minimise delinquency.
* Reporting: Prepare and present periodic AR reports, highlighting overdue accounts, risks, and collection progress.
* Dispute Resolution: Investigate and resolve billing discrepancies or customer disputes in a timely and professional manner together with customer service and local sales representatives.
* Cash Application: Accurately apply incoming payments to customer accounts in case of unidentified receipts.
* Compliance: Ensuring all billing, collections, and credit activities strictly follow company policies, internal, and legal/regulatory requirements
* Month-End Support: Assist with month-end closing activities, including reconciliations and reporting.
* Process Improvement: Identify and recommend improvements to AR processes and systems to enhance efficiency and accuracy.
Required Skills and Qualifications
* Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
* Minimum of 2 years' experience in accounts receivable, credit control, or a similar finance role.
* Strong understanding of accounting principles and AR processes.
* Excellent organisational skills and attention to detail.
* Proven ability to analyse financial data and generate meaningful reports.
* Effective communication and interpersonal skills for internal collaboration.
* Proficiency in accounting software and MS Office
* Ability to manage multiple priorities and meet deadlines.
* Problem-solving mindset with a proactive approach to resolving issues.
* Commitment to confidentiality and ethical conduct.
* Language skills: English, French & Dutch
Working Relationships
* Regular interaction with the Customer Service team to coordinate billing, resolve queries.
* Ongoing collaboration with Finance colleagues for reporting, reconciliations, and month-end close.
Performance Metrics
* Days Sales Outstanding (DSO)
* Percentage of overdue accounts
* Collection effectiveness rate
* Accuracy and timeliness of reconciliations and reporting
* Compliance with internal controls and regulatory requirements