Legal administrative assistant/secretary

Administrative Assistant – BOE Brazil Branch

Responsibilities: Responsible for the administrative work to ensure the normal operation of BOE Brazil branch; Responsible for formulating and continuously optimizing the standardized process, norms and system documents of administrative work to ensure the accumulation and inheritance of intellectual capital; Responsible for the daily communication between the Brazilian branch and various professional organizations of the Group; Undertake projects in the course of the company's operation, and respond to emergencies in a timely manner.

Qualifications: Work Experience: 2-5 years of administrative work experience, finance/legal related work experience is preferred; Other Requirements: Strong sense of service, communication and implementation skills, proficient in the use of office software; Language requirements: Portuguese, Chinese.

Credentialing Administrative Assistant

About the Role: We’re hiring a Credentialing Administrative Assistant to support a fast‑paced medical practice where credentialing accuracy directly impacts provider readiness and patient experience. You’ll own critical, detail‑heavy workflows across credentialing and administrative coordination, working independently while staying highly responsive during Pacific Time hours.

Responsibilities: Own provider credentialing and re‑credentialing workflows end‑to‑end, ensuring submissions are complete, accurate, and on time; Maintain current provider records across licensing boards, payers, and regulatory entities with meticulous version control; Prepare, review, and submit credentialing applications and supporting documentation with near‑zero error tolerance; Proactively follow up with insurance companies, hospitals, and clinics to keep credentialing timelines moving; Communicate professionally with doctors, staff, and patients to gather and verify sensitive information; Track credentialing status in online systems and internal trackers, flagging risks early and documenting actions clearly; Perform high‑accuracy administrative support: data entry, scheduling, document organization, and file management; Protect confidentiality at all times and handle patient/provider information with discretion and care.

Requirements: Experience in credentialing, attention to detail, data entry, confidentiality, knowledge of online credentialing systems.

Trilingual Junior Administrative Assistant

Requirements: Bachelor’s degree; Fluency in English, Spanish, and Portuguese (spoken and written); Intake, sales skills, and/or customer service skills; Strong analytical skills with great attention to detail; Proficiency in Microsoft Office, particularly Excel; Excellent organizational, time management, and multitasking abilities; Strong communication skills, both written and verbal; A collaborative, teamwork‑oriented mindset with a strong sense of empathy; Problem‑solving skills and the ability to work efficiently in a fast‑paced environment; Reliable home office setup, including appropriate hardware, software, and high‑speed internet; Licensed Microsoft Office software and up‑to‑date antivirus protection.

Responsibilities: Engage with leads and clients, offering translation and interpreting services as needed; Schedule consultations with leads and potential clients; General customer service tasks; provide front desk assistance; General administrative support across departments (administrative, legal, and marketing); Assist with various tasks within the administrative department; Create and present reports to guide decision‑making.

Legal Administrative Assistant/Secretary

Key Responsibilities:

• Docket hearings, court dates, filing deadlines, BIA deadlines, tribal court deadlines, and critical case milestones in Clio.
• Set structured multi‑tier reminder cascades for every deadline (30‑day, 14‑day, 7‑day, 2‑day, day‑of)—never a single calendar entry.
• Manage attorney calendars including appointments, court dates, depositions, agency hearings, internal deadlines, and travel windows.
• Surface upcoming deadlines and scheduling conflicts to attorneys with sufficient lead time — proactively, not reactively.

Meeting, Deposition & Travel Coordination:

• Coordinate scheduling for client meetings, depositions, hearings, agency appearances, and internal team meetings.
• Arrange travel logistics for attorneys (flights, accommodations, transportation, itineraries) for hearings and client visits.
• Prepare deposition logistics including notices, court reporter coordination, and witness confirmation.
• Confirm all logistics in advance and communicate relevant details to all parties.

Legal Document Preparation:

• Prepare, edit, proofread, and format pleadings, motions, briefs, correspondence, and other legal materials to filing‑ready quality.
• Ensure all documents meet applicable court, agency, and firm formatting standards before filing or distribution.
• Maintain version control and organized document files across all active matters inside Clio.
• Assist attorneys with drafting standard correspondence and follow‑up communications as directed.

Court & Agency Filing:

• E‑file with federal district courts (CM‑ECF/PACER), Arizona state courts, BIA, and tribal courts as applicable.
• Confirm acceptance of every filing via NEF or equivalent—submission is not the same as acceptance.
• Maintain organized records of all submissions, confirmations, and proofs of service.
• Stay current on e‑filing requirements for the courts and agencies the firm uses.
• Maintain matter records inside Clio with consistent naming conventions and complete metadata.
• Track case activity and organize supporting documentation.
• Maintain and organize physical and digital client files.
• Handle confidential client records and case information with the highest level of discretion and in compliance with applicable professional responsibility rules.
• Support case intake—opening new matters in Clio, gathering client information, preparing conflict checks.

Billing, Invoicing & Expense Tracking:

• Track attorney time entries, billing activity, and client invoices inside Clio.
• Assist with preparation and distribution of client billing statements.
• Process and track expense reports and reimbursements.
• Flag missing time entries, overdue invoices, or discrepancies to the appropriate team member before billing close.

Compliance & Procedure:

• Maintain awareness of procedural rules relevant to the firm’s Indian law practice—federal administrative procedures, tribal court rules, federal court local rules, BIA processes.
• Support the firm’s compliance with document retention, confidentiality, and professional responsibility obligations.
• Ensure all administrative procedures comply with applicable legal, court, and agency requirements.

Required Qualifications:

• 2+ years in a legal admin, legal secretary, or paralegal role supporting a U.S. litigation practice (or strongly comparable international firm).
• Hands‑on U.S. court e‑filing experience (CM‑ECF, PACER, AZTurboCourt, or similar) — direct workflow experience, not familiarity.
• Direct experience managing multiple attorney calendars with structured, multi‑tier deadline cascades.
• Excellent written English—documents you prepare or proofread require minimal attorney correction.
• Meticulous attention to detail. Accuracy in legal documents and deadlines is non‑negotiable.
• High discretion in handling confidential client and case information.
• Self‑directed and reliable in a remote work environment.
• Stable home office: high‑speed internet, backup power or backup internet, quiet workspace, modern computer with webcam.

Strong Plus, Not Required:

• Direct paid Clio experience—matter setup, calendar integration, document management, and billing.
• Equivalent experience with Filevine, MyCase, ProLaw, Smokeball, or comparable case management systems.
• Familiarity with Bureau of Indian Affairs procedures, tribal court rules, or federal administrative practice.
• Experience with LEDES invoicing or other legal billing standards.
• 12+ months of sustained U.S.‑firm remote experience.

How We Work:

• 100% remote.
• full‑time contractor.
• Compensation: up to $6/hr USD.

Application: Complete the required Aptive Index assessment here and provide a comprehensive resume. By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

Scheduling: initial calls run in US Mountain Standard Time, within a 3:00 AM – 1:00 PM MST window — which translates locally to 6:00 PM – 4:00 AM in the Philippines, 12:00 PM – 10:00 PM in South Africa, 7:00 AM – 5:00 PM in Brazil, and 4:00 AM – 2:00 PM in Guatemala.

SAP Internship Experience Program – Administrative Assistant Internship

Job Title: SAP iXp Intern – Administrative Assistant

Location: São Paulo, RS, Brazil

Responsibilities:

• Organize and administer the schedules of executives, providing meeting convocations and room reservations.
• Coordinate national and international travel for executives, including ticketing, hotel reservations, car rental, advance payments, and expense reconciliation.
• Enter travel expenses for executives.
• Verify expense reports against company policy.
• Provide office supplies, creating purchase requisitions in the system.
• Administer general services activities, such as motorcycle request, equipment maintenance (printer/fax/photocopier), and coordinate the president's security/motorcycle itinerary.
• Collect executive signatures on contracts and company documents.
• Support events/ presentations for clients or prospects: coffee break, equipment, materials, and gifts.
• Administer incoming and outgoing documents.
• Provide telephone service to external and internal clients.
• Arrange enrollment and payment for courses and events (domestic or abroad) to be held by executives.
• Coordinate international visits, arranging agenda, transport, hotels, and any other support required.

Qualities and Qualifications:

• Initiative, perseverance, and curiosity.
• Create a personal development plan with goals and objectives to discuss and review with the Sales Director.
• Invest in continuous improvement, interpersonal relationships, and general administrative skills.

EOE / Inclusion Statement: Qualified applicants will receive consideration for employment without regard to age, race, religion, national origin, ethnicity, gender (including pregnancy, childbirth, etc.), sexual orientation, gender identity or expression, protected veteran status, or disability.

Executive Assistant to Chief Executive Officer

Beige is looking for an exceptional Executive Assistant to work directly with our Founder & CEO across operations, investor relations, communications, partnerships, personal brand, and high‑level business execution. This is not a traditional assistant position. You will operate as an extension of the CEO and help manage the fast‑moving day‑to‑day environment of a rapidly growing media technology startup. If you’re someone who thrives in high‑performance environments, loves organization, thinks three steps ahead, and enjoys solving problems before they happen, we want to hear from you.

Location: Remote (International / Global Talent); Schedule: Monday – Friday, 9:00 AM – 6:00 PM PST. Note: Operational flexibility outside standard hours when necessary is a strong plus, as startup environments move quickly.

Compensation: Contract Rate: Starting at $1,000 /month plus performance‑based milestones and bonuses. Significant long‑term growth opportunities are available for exceptional track‑record execution.

Client Support and Administrative Assistant, Remote

Position: Bilingual Administrative and Client Communication Assistant, Remote.

Job Overview: We are looking for a Client and Administrative Assistant to join our residential cleaning company based in California, USA. This is a long‑term, stable remote position, not a temporary project. Internal communication is in Portuguese, and client communication is in English.

Requirements: Strong English writing skills are required, as most client communication is handled by email and text. Should also feel comfortable speaking with clients by phone when needed. Basic Spanish for simple communication. Not required to be fluent. Comfortable using Google Workspace tools, including Docs, Sheets, and Drive. Reliable high‑speed internet connection, a high‑quality headset with voice isolation, and an interruption‑free workspace during working hours.

Working Hours: Standard schedule 30 hours per week, Monday through Friday. Optional: up to 2 Saturdays per month. Morning schedule: 7:30 am PST, Afternoon schedule: 12 pm - 6 pm PST.