You will support the People Excellence and belonging team. This team of experts is responsible for talent, development and belonging initiatives, such as the Ageas Academy, mentorships, executive development conversations, talent reviews and communication campaigns. As the backbone of the team, you ensure that what is planned can be delivered and that administrative processes are robust and clear. Your contribution to the success of the team involves the following responsibilities & tasks:
1. Ensure the smooth administrative functioning of the Ageas Academy ensure detailed participant administration (send invitations, follow up on responses, travel, transport, food requirements, attendance recording …), prepare presentations and other support materials such as schedules, participant lists, pictures, goodies, name tags, certifications, … prepare & ship logistic and promotion materials required for delivery edit, launch and monitor evaluation surveys create and update Academy administration and participation data in HR systems facilitate all bookings and communication with venues, hotels, catering and restaurants
2. Ownership of recurring People Excellence administration: follow-up functional group mailboxes schedule recurrent meetings such as weekly Academy meetings, monthly Talent Committees, talent conversations and meetings with HR representatives from the entities generate Academy KPIs on quarterly basis keep stock of logistic and promotion materials
3. Support and administrate, career sessions, mentorships and individual career conversations between Ageas top management and (senior) managers (mailings, scheduling, cv’s, pictures, reports,…)
4. Manage the quarterly 360° Leadership Scan cycles: gather nominations, follow-up responses with reminders, share reports with participants and HR departments
Your profile
5. An experienced administrative professional with strong organisational skills
6. Structured, reliable, and precise, with a strong sense of responsibility
7. Comfortable working autonomously and managing priorities independently
8. Able to spot issues early and address them pragmatically
9. Strong written and verbal communication skills
10. IT‑savvy, with solid experience in Excel, PowerPoint, and administrative systems
11. Fluent in English and at least one other language (French or Dutch)
12. Experience in a large, complex, international organisation is a strong asset
We offer
13. The possibility of (maximum 50%) home working after 3 months;
14. A dynamic, multicultural working environment;
15. An interesting and extensive salary package (including meal vouchers, eco vouchers, hospitalization, disability and group insurance, additional child benefit, mobile allowance and intervention in the internet reimbursement, ...);
16. The possibility to optimize part of your salary package through a flexible income plan;
17. A corporate culture where you are encouraged to share your views and opinions;
18. A flat organizational structure with close collaboration and communication with management and cross departments;
19. An extensive range of learning & development opportunities through our online learning platform;
20. The opportunity to further develop yourself and to be part of a great team at a Top employer in Belgium. Find out more about it here.
Interested?
Please apply online. We are looking forward to talking to you!