Overview
We now wish to recruit a Lead Site Document Controller for a large construction project in Belgium (region Feluy/Seneffe).
Who are we?
PM Group is a leading, international Engineering, Architecture, Project and Construction Management firm. With a network of offices in Europe, Asia and the US and a multi-discipline team of over 4000 people, we deliver complex, capital projects in the Mission Critical / ICT, Advanced Manufacturing, Life Sciences and other sectors.
This a fully site based position.
Responsibilities
Support the Quality Manager and Lead the DocControl team on the construction project by managing the Document Management System (DMS) on a day-to-day basis and ensuring accurate and timely processing of all documentation according client and internal requirements.
Key Responsibilities:
1. Lead the DocControl team on site and manage workload for the team
2. Implement guidelines, procedures and structure in documentation management, according to the client and internal requirements
3. Train the PMC team and trade partners to use the DMS and procedures
4. Manage and process project documentation within the DMS in line with established procedures.
5. Provide assistance to Trade Partners and Package Managers with general document control queries.
6. Process and track Technical Submittals and RFIs.
7. Perform QA checks on documentation to ensure accuracy and completeness.
8. Ensure compliance with all document control procedures and quality standards.
9. Liaise with Trade Partners and Package Managers regarding documentation requirements.
10. Maintain security and confidentiality of all project information.
11. Organise and lead weekly DocControl meetings with different stakeholders
12. Maintain clear reporting on documentation status for internal documents and trade partner submittals and RFI's
13. Update document registers accurately and daily
Qualifications
14. A minimum of 5 years in a professional office and/or site environment with a background in Quality or Document Control.
15. Previous experience in document control on construction projects is a must.
16. Proficient in Google Suite (Docs, Sheets, Drive, etc.).
17. Strong attention to detail and ability to meet deadlines.
18. Excellent communication skills and a collaborative approach.
19. Friendly, positive and flexible attitude to work.
20. Excellent ability to work on own initiative.
21. Excellent computer skills (Word/Excel/PowerPoint/Visio).
22. Good knowledge of English, Professional knowledge of French is a plus.