At ICF Next, we’re not just consultants — we’re communicators, strategists, creatives, and problem-solvers working at the heart of the European Union. Based in Brussels, our multicultural team delivers meaningful change through impactful campaigns, digital transformation, and strategic advisory services for EU institutions and international clients. If you're passionate about making a difference and thrive in a dynamic, collaborative environment, we’d love to hear from you.
We are seeking a proactive and detail-orientedAdministrative Assistantto support the financial and administrative coordination of consultancy services delivered to theEuropean Institutions. This role plays a vital part in ensuring the smooth execution of framework contracts through accurate invoicing, reporting, and operational follow-up.
Key Responsibilities
1. Review and validate supplier invoices in compliance with contractual terms and internal procedures
2. Assist in preparing client reports and issuing invoices for consultancy services
3. Monitor consultant timesheets for accuracy, completeness, and timely submission
4. Collaborate with Project Managers and Finance teams to track project profitability and financial performance
5. Organize and prepare documentation for project closures and audits
6. Maintain accurate records using internal dashboards and project tracking tools
7. Create and format professional presentations and internal reports (e.g., PowerPoint)
Your Profile
8. Proficient in Microsoft Office Suite; experience with ERP systems (e.g., Deltek, SAP) is a plus
9. Fluent in English (spoken and written); knowledge of French is an asset
10. Strong attention to detail and analytical mindset
11. Highly organized and adaptable, with the ability to manage multiple priorities under tight deadlines
12. A proactive team player with a positive attitude and the ability to work independently
13. Fast learner, eager to develop new skills and take on responsibilities
14. Comfortable working with cross-functional teams (finance, procurement, recruitment, contracts)
15. Familiarity with the European Institutions and framework contracts is a strong advantage
16. Minimum 3 years of experience in administrative, financial, or project support roles