Description:
As Finance Assistant, you interact with a lot of people externally and internally in order to centralize all reimbursement requests and expense supporting documents from participants to our trainings and exchange programs.
Your responsibilities:
* Expert-speakers travel management
* Coordinate with the travel agency all travel arrangement of speakers all over Europe
* Responsible for input of travel costs into excel spreadsheets
* Follow-up with travel agency changes to booking
* Liaise with relevant Project Manager and vice versa in case of change of travel arrangement
* Participants reimbursement files
* Reception of costs claims certificates and travel documents by post/mail/platform from participants and Project Manager in charge of the activity
* Cross-check and complete files & excel reimbursement tables received by Project Manager
* Contact participants for uncomplete files and for payments' problems
* Transfer files to colleague for payment
* Return problematic files to person in charge of activity until completion
* Reconciliation of files and booking report
* Contact point for internal and external requests, complains, claims, tasks forces
* Interact on a regular basis with the Project Managers to ensure transparent and real-time information exchange on reimbursement
Back-up tasks for colleagues
* Reception and verification of reimbursement files from Finance colleague and proceed with booking of costs & debts in accounting software
* Booking of suppliers 'invoices in accounting software
* Booking/input of payments( pre & final) in KBC
* Reconciliation of payments
* Pre-corrections
Profil
Your profile:
* A minimum of a high school diploma or certificate in Accounting Assistant studies or equivalent by experience
* You learn quickly internal processes and procedures
* You work efficiently
* You like to work with figures and are accurate and rigorous
* You possess strong analytical skills to identify errors and areas of improvement
* You integrate easily in a team and communicate professionally
* You have a strong knowledge of excel and main MS Office applications
* Fluent in English
Offre
We offer:
* A job with purpose in an international work environment with nice colleagues
* A mix of office-based and home-working
* An attractive base salary and remuneration package commensurate with experience, in accordance with the employment scheme
* Continuous training and professional development
Entreprise
Our client is a European association that organizes training and meetings for judges and prosecutors in Europe.