Are you ready to step into a high impact role at the heart of executive leadership? As the Executive Assistant to our CEO, you wont just manage a calendar youll be a trusted partner and strategic force, enabling the CEO to lead and focus on priorities by expertly handling the demands of a fast moving, dynamic environment.
From managing his full agenda and logistics planning to supporting in meetings and general administrative tasks, you will have this rare opportunity to work along with an ambitious and inspiring CEO who is looking for drive, excellence and compassion.
The position will be based at our Headquarters in Wavre, Belgium, with the need to be in our office in Transinne, a village in the Belgian municipality of Libin, at least once a week. Please note that the responsibilities of the role don''t allow hybrid/homeworking model.
Tasks and activities
The scope of work will include:
* Full responsibility and accountability over the management of the calendar. Handling various meeting requests and appointment autonomously under minimum supervision.
* Handle an ever evolving agenda across multiple time zones, coordinate high level internal and external meetings, anticipate conflicts, and proactively propose solutions.
* Organize and follow through on travel planning for meetings and events (including multi leg itineraries, visas, accommodations); manage last minute changes with calm and precision.
* Prepare meeting documents, take concise and accurate minutes, register actions and ensure proper follow up on action points.
* Assist with sensitive and strategic projects; conduct basic research and prepare briefings or presentations as needed.
* Support the organization of executive meetings, board sessions, and leadership offsites by assisting with logistics and hospitality arrangements, meeting coordinations, preparation of reports and other communications.
* Attending board meetings, taking notes and registering action.
* Handle confidential information and sensitive topics with the utmost discretion at all times.
* Support on general administrative tasks, as and when needed.
Skills and experience
The following skills and experience are mandatory:
1. University Degree (Bach or Master''s) or equivalent qualification (Haute Ecole, etc.) in a relevant domain.
2. At least 5 years proven experience in supporting C level executives in a fast paced, international environment, or experience in an administrative support or office management function.
3. Mastery of Microsoft Office applications including MS Teams and SharePoint.
4. Experience in other digital communication platform such as messaging apps, video conferencing platforms, etc.
5. Strong level of autonomy and able to take the right decisions.
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