Management Assistant
Overview
We are looking for an experienced Management Assistant to support a multidisciplinary team within a regulatory and administrative environment. This role combines executive support, document management, correspondence handling, meeting coordination, and administrative follow-up while acting as a key point of contact for internal and external stakeholders.
Key Responsibilities
* Review, proofread, and finalize letters, reports, presentations, and official documents.
* Manage correspondence and email communications, including registration, distribution, follow-up, and filing.
* Maintain and update case files and administrative records.
* Organize internal and external meetings, appointments, and occasional business travel.
* Provide day-to-day administrative support to a multidisciplinary team.
* Coordinate and maintain departmental procedures and documentation.
* Handle occasional telephone inquiries in a professional manner.
* Contribute to team collaboration and support process improvements.
Required Skills & Experience
* Bachelor's degree in Office Management or equivalent experience.
* Minimum 5 years of experience as a Management Assistant, Executive Assistant, or Team Assistant.
* Experience in a legal, regulatory, or professional services environment is an advantage.
* Advanced proficiency in:
o Microsoft Outlook
o Microsoft Word
o Microsoft Excel
o Microsoft PowerPoint
o SharePoint
o OneNote
* Ability to work with internal systems and quickly learn new tools.
* Strong administrative, organizational, and document management skills.
Profile
* Excellent communication and interpersonal skills.
* Highly organized with strong attention to detail.
* Able to prioritize tasks and manage multiple deadlines.
* Proactive, flexible, and solution-oriented.
* Professional, discreet, and service-minded.
* Comfortable working both independently and as part of a team.
Languages
* Dutch: Professional proficiency.
* French: Professional proficiency.
* English: Working proficiency.
Work Setup
* Hybrid working model.
* Location: Brussels.
* Full-time position within a collaborative and multilingual environment.