Our client is a European lobbyist located in the European quarter. Description de la fonction Mission of the role:To perform a variety of administrative tasks.
You will:
* Provide support for the organisation of international meetings (currently virtual meetings, but in the future also physical – and abroad);
* Draft agendas, invitations, registration forms, and send out their final version together with any supporting document to members;
* For virtual meetings: organise web-meetings (MS Teams as main tool) and support the manager before, during and after the web-meeting, to ensure its smooth execution and follow-up;
* For physical meetings: organise travel & social events, follow up on the logistics before, during and after the meeting, provide on-site assistance when required;
* Assist in financial follow-up, assist in preparing and distributing invoices to the membership;
* Maintain internal and external databases to ensure good communication towards the members;
* Archive documents and minutes according to internal procedures;
* Support the manager in maintaining and updating the websites.
Profil Required profile
* A bachelor’s degree in Office Management or similar.
* Previous working experience as a management assistant or a similar role, experience within a member association is an asset.
* Good written and oral communication skills
* Good IT, web management and social media skills
* Excellent time management and organisational skills
* Good interpersonal skills and pro-activeness
* Excellent level of English and French or Dutch, written and spoken. Knowledge of other languages is an asset.
* Full proficiency in Microsoft Office tools (Excel, Word, PowerPoint)
Offre What we offer:
* Working in a people oriented, international and dynamic culture at the centre of EU affairs
* Salary ranging between 2500€ en 3500€ gross
* Meal vouchers
* Reimbursement of travel costs