About Us
AETS is a consulting firm active in international cooperation and development, providing high-quality expertise and technical assistance to public institutions and international donors such as the European Commission, the European Investment Bank, the European Bank for Reconstruction and Development, and other development partners. We are currently seeking an Administrative and Tendering Officer to strengthen our Business Development Unit.
Main Responsibilities
As part of the tendering and administrative compliance team, you will support the preparation and management of administrative documentation donor-funded bids and ongoing contracts. Your key responsibilities will include:
* Preparing administrative documents during tender procedures, ensuring full compliance with EU and other donor rules;
* Maintaining and regularly updating the company’s legal documentation and proofs of non-exclusion;
* Keeping project references up to date and collecting supporting evidence (proofs of progress/completion, certificates of satisfaction, etc.);
* Monitoring EU PRAG and other donor procurement rules, and providing recommendations to improve internal systems and processes to ensure continuous compliance;
* Providing support throughout the tendering (editing references, formatting expert CVs, collecting proof documents, standardizing administrative forms, proofreading, etc.) and project implementation phases (proofreading and formatting reports);
* Supporting business intelligence and opportunity tracking, including monitoring upcoming tenders, gathering donor and market information, and sharing relevant opportunities internally; identifying potential partners, new clients, and priority sectors;
* Assisting in the preparation and posting of updates on the company’s LinkedIn and website related to ongoing projects, new contracts, and tender achievements.
Profile Requirements
* A diploma or degree-level qualification;
* Minimum 2–3 years of relevant experience in tendering, project administration, or similar roles, ideally within donor-funded projects or international cooperation;
* Strong understanding of procurement rules and development cooperation frameworks of major donors (e.g. European Commission, EIB, EBRD, World Bank);
* Strong organisational and attention-to-detail skills with a commitment to accuracy and compliance;
* Excellent command of English and French (mandatory); Spanish is an asset;
* Proficiency in MS Office (Excel, Word, Teams, SharePoint); familiarity tender management systems is a plus.
What We Offer
* A dynamic and multicultural working environment within an international cooperation and development consulting firm;
* Opportunities to grow within a team managing EU and donor-funded tenders worldwide;
* Exposure to a wide variety of projects in energy, governance, environment, infrastructure, and social development.
* Meal vouchers;
Contract: Full-time, fixed-term contract of six (6) months, with the possibility of being made permanent based on performance and operational needs.
Sector: International Cooperation & Development / EU/donor-funded Projects