Procurement Operations Assistant
About the Role:
On behalf of our client, a major player in its sector, we are currently seeking a highly organised and tech-savvy Procurement Operations Assistant. You will join a dynamic procurement department during a key period of transformation and high activity.
This role is crucial for supporting the procurement team by managing essential administrative and coordination tasks. Your contribution will directly enable procurement officers to focus on strategic initiatives, ensuring the continuity and quality of procurement operations. You will be at the heart of the department's digital evolution, working extensively with modern tools like Microsoft 365 and Power BI.
Your Key Responsibilities:
1. Procurement Process Coordination & Support:
* Act as a central point of contact, coordinating with internal departments to ensure smooth and efficient procurement workflows.
* Assist in the preparation and drafting of critical procurement documents, including request forms, proposal summaries, and contracts.
* Manage communications with external vendors and partners, particularly for contract signatures and follow-up, ensuring timely execution.
* Provide support for the development and implementation of the annual procurement plan.
2. Data Management & Digital Transformation:
* Ensure the accuracy and consistency of data within key procurement dashboards and reporting tools (e.g., Power BI).
* Play a vital role in the department's digitalisation projects, including the migration of contract data from legacy systems to a modern M365 environment.
* Maintain and update digital records, files, and dashboards using collaborative platforms such as SharePoint, Teams, and OneDrive.
* Assist in configuring, testing, and improving digital tools and templates to streamline documentation and automate workflows.
3. Reporting & Training:
* Prepare and consolidate quarterly procurement statistics, liaising with relevant services for data validation and accuracy.
* Help organise and deliver targeted training sessions for internal stakeholders on new procurement tools and processes.
Who You Are (Candidate Profile):
Essential Experience & Skills:
* A minimum of three (3) years of professional experience in an administrative support, project coordination, or procurement-related role.
* Proven ability to work effectively in a project-based environment with strict deadlines.
* Excellent command of English (both written and verbal) is mandatory.
* High proficiency in the MS Office Suite (Word, Excel, PowerPoint) and experience with document management systems.
Desirable Assets:
* Strong familiarity with the Microsoft 365 ecosystem (SharePoint, Teams, Power BI) is a significant advantage.
* Previous exposure to ERP systems (e.g., PeopleSoft/PSFT) would be highly valued.
* Experience with e-signature platforms and digital archiving practices.
* Knowledge of other EU languages would be a plus.
Personal Attributes:
* Exceptional organisational and multitasking skills, with a keen eye for detail.
* A proactive, solution-oriented mindset and the ability to work independently.
* Strong interpersonal and communication skills, comfortable collaborating with diverse teams and external partners.
* Resilient and adaptable, capable of thriving in a fast-paced environment with shifting priorities.
* Demonstrates discretion and professionalism when handling confidential information.
What Our Client Offers:
* An opportunity to be part of a forward-thinking international team.
* A key role in impactful digitalisation and process improvement projects.
* A collaborative and supportive work environment.