Description:
* Assist in the coordination of the project management organization and processes, utilizing Monday.com as the primary project management tool.
* Provide support to the Head of Project Management to streamline project workflows.
* Help coordinate the activities of the strategy and transformation department, ensuring effective communication and smooth operation.
* Serve as the main point of contact for staff regarding project management processes and tools.
* Oversee the submission and organization of project files and initiatives.
* Offer guidance and assistance to colleagues regarding the usage of Monday.com for project management-related tasks.
* Manage the administrative aspects of the projects board, including meeting scheduling, sending invitations, distributing agendas and decisions, and preparing meeting minutes.
* Provide administrative support to the strategy and transformation department, including organizing department, member, and partner meetings.
* Coordinate travel arrangements and manage files as part of the department's daily operations.
* Oversee administrative management for a group of committee chairs, including scheduling meetings, distributing agendas, and preparing meeting minutes.
* Coordinate the administrative aspects of project management processes across teams.
* Ensure the timely and efficient organization of meetings and events.
* Assist in the management of the strategy and transformation department's activities.
* Demonstrate initiative and flexibility in responding to changing priorities within the team and organization.
* Support the planning and execution of on-site events, including the ability to travel and manage tight deadlines when required.
Profil
* Strong organizational skills and the ability to manage multiple tasks simultaneously.
* Excellent writing and reporting skills with a keen eye for detail.
* Digital literacy with proficiency in MS Office and an interest in developing digital skills.
* Strong interpersonal skills with the ability to communicate effectively across teams.
* Ability to work independently and flexibly to manage changing priorities.
* Willingness to travel and work under pressure, particularly for on-site events.
* Proven ability to meet deadlines and deliver high-quality work.
* A proactive, problem-solving attitude with strong initiative.
* Some experience in project management is an advantage but not essential.
Offre
* Contract Type: Fixed-term contract with the possibility of extension
* Salary: €2,800 - €3,000 gross per month
* Benefits: Meal vouchers included
Entreprise
Our client is a non-profit based in Brussels, representing the global public transport sector. With 50 staff and over 2,000 members worldwide, they focus on lobbying, organizing conferences, and managing communications, publications, and events. The work culture is young, flexible, and collaborative, offering competitive salaries, meal vouchers, group insurance, and full transport reimbursement. They're looking for an Executive Assistant/Receptionist to cover a one-month vacation in July, ideally someone adaptable and team-oriented.