Do you want to gain hands-on experience at the heart of executive operations, working closely with senior leadership while contributing to cross-department coordination, documentation, and follow-up across teams?
Obelis is currently looking for an EA to CEO Assistant Intern
Your role and key responsibilities will be:
1.Provide executive and administrative support to the EA of the CEO and contribute to smooth coordination and follow-up across departments.
2.Perform various administrative tasks associated with executive operations at the highest level
Assist with scheduling, meeting coordination, and preparation of materials.
Help prepare, format, review, and organize documents, reports, and presentations.
Track action items, deadlines, and follow-ups for ongoing initiatives.
3.Follow-up on requests, identify missing information, and escalate issues when appropriate.
4.Communicate with managers and employees across departments to support information flow and task completion, while maintaining professionalism and confidentiality.
5.Support cross-department collaboration by coordinating meetings/activities involving multiple departments and assisting with internal communications and documentation related to company projects.
6.Contribute to the implementation and support of QMS activities, including maintaining accurate documentation, supporting document control, formatting, and organizational activities in line with internal quality standards.
7.Participate in Obelis events
Requirements
· Applicant must possess EU work permit
· Bachelor/Master degree preferably in Business Administration/Management/Communications or similar (or equivalent experience).
· Previous professional experience is an advantage
· Fluency in English, additional languages are a plus.
· Strong attention to detail and organizational skills.
· Good written and verbal communication skills.
· Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); comfortable using tools and AI tools in a working environment.
· Your are a fantastic team player, inspire peers and communicate clearly and effectively
· Quick learner and self-motivated for small and big tasks
· You have high adaptability, flexibility and commitment supported by a positive 'can-do' attitude
· Attention to detail and organize workload efficiently to meet deadlines with high quality results
· Willing to learn and grow continuously
· Willing to travel in/out of the EU when needed.
Benefits & Conditions
Location: Brussels
Full-time paid internship: 12 months (with possibility to develop your career at Obelis after the internship)
18 days off - to be granted after start-up period: 3 months
15 teleworking days from abroad - to be granted after start-up period: 3 months
Birthday day off
Flexitime
Meal vouchers
Transport ticket included
Company Profile: Obelis s.a is a quality driven, service-oriented company, with over 30 years of experience in EU Regulations. Providing consultancies on medical devices, cosmetics and other consumer goods - we believe in making manufacturers better through compliance and making safe products available on the market.
Our Vision: "We create compliance for safer markets."
Our Mission: "To be the consultant of choice, by shaping the compliance industry and providing the most effective compliance process.