Logistics Assistant (Volare Vitae)
In order to make an application, simply read through the following job description and make sure to attach relevant documents. Are you structured, service-minded, and motivated by coordinating complex logistics operations in an international environment? At Volare Vitae, we support EU-funded projects with efficient, flexible, and reliable logistics and travel solutions. We are looking for a Logistics Assistant to join our team and support the smooth delivery of logistics services for our clients across multiple regions. What you'll do: Assist in planning and coordinating logistics arrangements (travel, accommodation, local transport, shipments) Support logistics consultants in daily operations and task follow-up Handle booking updates, changes, and operational requests from clients and stakeholders Coordinate with service providers (airlines, hotels, transport companies, venues) Ensure timely delivery of logistics services for meetings, workshops, and events Maintain accurate records of bookings, logistics plans, and cost tracking Support preparation of logistics briefs and coordination documents Ensure smooth communication between internal teams, experts, and external partners Who you are: Organized, detail-oriented, and able to manage multiple tasks simultaneously Comfortable working in a fast-paced, dynamic, and international environment Strong communication skills in English (additional languages are a plus) Good knowledge of MS Office tools; experience with bookingsystems (e.G. Amadeus) is an advantage Experience in logistics, travel coordination, or administration is an asset Proactive and solution-oriented mindset with strong coordination skills What we offer: A flexible and growing international company environment Hands-on experience in logistics coordination for EU-funded projects Close collaboration with experienced consultants and project teams Opportunity to develop skills in logistics, operations, and project support Career growth opportunities within the company Learn more about us: Interested or know someone who might be a fit? Feel free to reach out or apply directly. xjsrcvq The recruitment process will be ongoing until Summer 2026. Only shortlisted candidates will be contacted.