Is organisation your middle name? Do you enjoy accounting and human resources management and love coordinating the work of your colleagues? Do you have at least 5 years' experience in an administrative role? Then we'd love to hear from you
Who we are
FINN and Gosselin & de Walque recently merged to become leader in strategic communications and public affairs in Belgium. With a team of 55 experts, we serve amazing clients and deliver high-profile assignments. Members of our team were communications directors for Prime Ministers, Party Presidents, Ministers and listed companies, VP of a successful tech startup in Berlin, founder of an influencer marketing agency in San Francisco, and journalists for national media. As part of Only, a European group of creative entrepreneurs, we combine ambition with a collaborative, results-driven culture.
We are looking for an Administrative Lead ad interim who is rigorous, methodical, and friendly.
Main reponsibilities
* You will be primarily responsible for managing day-to-day operations, administrative relations with clients, human resources, the budget, and exchange with accounting. You will ensure the smooth running (administratively) of our company.
* You will work closely with our entire team, with our suppliers as well as with the Only group. You will report to the co-founders.
* Regarding clients: you will manage onboarding (contracts, rates, timesheets).
* Regarding the company's budget and accounting: you will oversee the budget and manage day-to-day expenses; you will send and track invoices and payments. You will supervise the budget and manage current expenses; you send and track customer invoices as well as track and pay supplier invoices, liaise with the accountant and the Only group, etc.
* Regarding human resources: you manage team member files (employee payments, tracking leave and timetracking, etc.), you maintain relations with the social secretariat and you coordinate recruitment, training, and evaluations.
* Concerning the smooth running of our company: you will manage day-to-day operations and be responsible for monitoring and updating a series of files, insurance policies, subscriptions, etc.
* You will support with the integration process of FINN and Gosselin & de Walque, including the integration of IT, offices, processes and operations.
* You will help organize internal and external events (searching for venues and suppliers, scheduling, etc.) and support the co-founders in their day-to-day operations (agenda).
* You will participate in weekly team meetings.
Who are you?
* You have a degree in administrative management, accounting, human resources, or any other field.
* You have at least 5 years of successful experience in a similar role.
* You are proficient in Word, Excel, and PowerPoint as well as the main digital tools (Google and/or Microsoft, Slack, timesheet platforms such as Teamleader, Clockify, etc.).
* You understand how accounting platforms, social secretarial services, project management, public procurement, etc. work, or you are willing to be trained.
* You are organized and efficient, and you like to keep things running smoothly (this is important).
* You are solution-oriented and love solving problems.
* Your written and oral communication skills are impeccable.
* You are bilingual in French and Dutch. You are fluent in English.
* You are responsive and meet deadlines.
* You are able to run several projects at the same time without losing your smile.
* You share our values: intelligence & ambition, openness & curiosity and commitment & caring.
What we offer
* A temporary employment contract (6 months).
* A truly interesting job with real responsibilities. We want to offer our clients a very high level of expertise, including in the management and monitoring of their files. You will have a direct impact on the quality of the team's work.
* Our own unique working methodology: no encyclopedic reports, no endless presentations,… We are convinced that simplicity and conciseness are more than ever essential in today's communication.
* A respectful and friendly working environment. At FINN/Gosselin & de Walque, you'll find colleagues who respect and encourage ownership and autonomy, but who also bring team spirit, conviviality and a desire to work together.
* A real work-life balance. Many of us have families and understand that not everything can be planned. That's why we strongly believe in teamwork. While we encourage everyone to work from the office three days a week to strengthen collaboration and team spirit, we also support remote work. We like to focus on results, not hours.
If you recognise yourself in this profile, send us your resume and cover letter to hr with the subject line "Admin Lead". Only complete applications will be considered.
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