DescriptionThe Office Manager keeps the office running smoothly by carrying out a range of administrative, financial and managerial tasks. The purpose of this role is to support, manage and lead the daily operations in accordance with local/national regulations and the values and objectives of the organisation and by providing efficient financial, human resources and administrative services for the office. The position includes office management, human resource and accountancy
HR
Plan annual days of leave and record them, send reminders to staff and organise bank holidays replacements
Prepare contracts for staff and interns and securely maintain and record documentation (contract, references, etc.)
Ensure all staff are registered on joining our client and enrolled in benefits schemes with appropriate records kept. Ensure that our client is compliant with Belgian Health & Safety legislation Undertake other duties as requested by the director
Office Management
Overall responsibility for office administration
Manage and supervise daily office operations, including maintaining office supplies, equipment, and premises
Logistical support for training, events, working groups and meetings
Control/create the service contracts when necessary and deals with contracts and suppliers
Implement and maintain administrative and legal procedures and organise and stores records adequately (digital records)
General administrative support: greet visitors, handle incoming calls, forward emails/correspondence to relevant staff
Financial and Accounting
Make sure the eInvoice system (Peppol) works and liaise with our partners, etc. to implement the system.
Process invoices and prepare payments according to our client's internal procedures and legal requirements
Liaise with the accountant and auditor and make sure our client complies with its legal and regulatory requirements (VAT declarations, audits, etc.)
CompanyOur client is a secretariat of a European mobility network located in Ixelles and easily accessible by public transport. ProfileQualifications and Experience
Relevant qualification in office management is essential (for example, Bachelor or higher in office management, business administration and other relevant qualifications)
Professional experience in a similar role (office manager, office administrator, etc.)
Ability to communicate fluently in both languages English and French or English and Dutch (speaking and writing).
Up-to-date knowledge of Belgian employment and ASBL legal obligations
Keeping up to date with regulatory or statutory changes and policies that might affect the organisation.
Strong organisational and administrative skills
Attention to detail Excellent communication and interpersonal skills
Reliability and discretion and the ability to maintain high-level of confidentiality
Proficient in using office software, including Microsoft Office Suite
Basic accounting skills and budgeting skills Capacity to manage processes and develop standards
Supervision / Inventory control and promoting process improvement
Ability to manage multiple demands and priorities and problem-solving skills
Ability to look forward, anticipate needs, and plan accordingly
Ability to maintain a high degree of professionalism in all circumstances
OfferWhat our client offers you :
Temping Mission ( maternity leave ) with a start date on early October.
End of assignment: 08/2026
Flexible part-time: 3 days per week
€2,500-3,000 ( full-time equivalent )
Mealvoucher : 8 EUR per day, increasing to 10 EUR from 2026
100% Stib reimbursed
Flexible hours between 9 a.m. and 9:30 a.m. until 5 p.m. (7.4 hours/day),