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VACANCY NOTIFICATION/ NOTIFICATION DE LA VACANCE DU POSTE
Head, Finance and Administration-251071
Primary Location: Ukraine-KyivOther Locations: Belgium-BrusselsNATO Body: NATO International Staff (NATO IS)Schedule: Full-timeApplication Deadline: 17-Jul-2025, 11:59:00 PMSalary (Pay Basis): 9,253.21Euro (EUR) MonthlyGrade NATO Grade G20
This vacancy is open to holders of a personal security clearance only (NATO
Secret).
Important Note: this post is stationed in Kyiv, Ukraine, rated as an extreme risk location
by the NATO Office of Security (NOS). Special security measures will apply for those
assigned or travelling. For the time being Kyiv will remain an unaccompanied post and
family members will not be relocated with the incumbent.
1. SUMMARY
The NATO Representation to Ukraine (NRU) facilitates political and military dialogue and
cooperation between the Alliance and Ukraine, as well as coordinating NATO’s practical
support to Ukraine.
The Finance and Administration Section (FAS) is responsible for NRU Human Resources
(HR) and financial management, administrative support, assets and procurement, and
overall regulatory compliance. FAS deals with budgeting, accounting, treasury,
procurement, and mission support, while also managing HR, knowledge management,
assets and inventory, and any other administrative activities in support of NRU. By
providing strategic guidance and ensuring adherence to NATO's prevailing regulations,
FAS supports the efficient operation of the NRU.
The Head, Finance and Administration (F&A) at the NRU, has oversight and overall
responsibility for the management of financial and budgetary control systems and
budgetary execution through five main functions: (1) Budget Planning & Reporting, (2)
Accounting and Finance, (3) Treasury, (4) Procurement and Assets Management, and (5)
Missions. The Head F&A oversees and directs the FAS staff, and provides guidance to the
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leadership of NRU, in all aspects of day-to-day administration and operations of the Office.
They provide strategic guidance on the creation of administrative policies and operating
procedures and advise the Head/Deputy Head NRU on interpretation and compliance with
NATO Financial Regulations (NFR), Financial Rules and Procedures (FRP), and Civilian
Personnel Regulations (CPR).
This role is located within the NRU in Kyiv, Ukraine. Since the beginning of the war in
Ukraine, the country is rated by the NATO Office of Security as an extreme risk location.
This means that special security measures apply for people assigned or traveling there,
which includes restrictions on movement and on accommodation. Moreover, it is essential
that NATO International Civilians receive Civilian Pre-deployment Training (CPDT) or
similar training, such as Hostile Environment Awareness Training (HEAT), before taking up
the assignment or prior to travel.
2. QUALIFICATIONS AND EXPERIENCE
ESSENTIAL
The incumbent must:
• have a university degree in economics, accounting, business administration,
finance, management or related discipline from an institute of recognised standing
• have at least 5 years’ relevant professional experience in financial management or
resource oversight functions (such as controllership, financial or resource
management, accounting, or auditing, or HR) in international organisations,
governmental agencies or large corporations;
• have significant experience in a senior management role, encompassing people,
financial and administrative management responsibilities;
• have proven ability to communicate effectively, including to prepare clear and
concise written and verbal reports, and with strong briefing/public speaking skills;
• have knowledge of International Public Sector Accounting Standards (IPSAS) or
• possess a valid Personal Security Clearance;
• possess the following minimum levels of NATO’s official languages: English V
(“Advanced”); French II (“Elementary”).
DESIRABLE
The following would be considered an advantage:
• previous experience working with NATO;
• professional certification and designation as an accountant (such as CA, CPA,
ACCA, etc.,) or other professional designation from a member organisation of
IFAC or equivalent recognised professional institution;
• experience in advanced use of an Enterprise Resource Planning system,
preferably Oracle E-Business Suite (EBS);
• a valid Civilian Pre-Deployment Training (CPDT) or equivalent Hostile
Environment Awareness Training (HEAT).
3. MAIN ACCOUNTABILITIES
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Ensure compliance with NFR, FRP, the NATO Accounting Framework, the NATOInternational Staff (IS) Accounting Policies, the NATO Procurement Manual and all otherfinancial directives. Ensure effective, economical budgetary and financial administration ofall funds (common funded budgets, trust funds, etc.). Supervise and record requests forauthorisation to commit funds and proposals for the payments of amounts owed by theOrganisation. Oversee the daily management of cash and execution of payments andcash flow forecasting. Supervise the deposit and payment of funds by monitoring the bankaccounts. Develop and implement operational procedures and ensure that proper controlsare in place.
Project ManagementOversee day-to-day management of the FAS and assist with information sharing andoverall planning matters for the senior management. Monitor compliance and progresswith all tasks issued both locally and from NATO Headquarters, and follow-up to ensuredeadlines are met. With the support of Administrative Officer (AO), participate and giveadvice toward the shaping of various finance, administrative, HR related matters andintegrate them into future strategic plans for the NRU.
Stakeholder Management
Act as the primary liaison between the NRU, NATO HQ, and local authorities. Act under
the relevant delegated authority of the NATO IS Financial Controller on all financial
matters. Provide regular reports to the NRU and NATO HQ, highlighting risks and
Planning and ExecutionEnsure that sound financial management practices are in place. Instil strong financialdiscipline within NRU. Ensure proper risk management in relation to compliance, reporting,operations and preservations of assets, and that optimised internal controls are operated,monitored and tested.
People Management
Support overall development of NRU Organizational Structure in line with Strategic
Objectives. Direct and oversee FAS activities and effectively lead and manage a diverse
staff comprising International Staff and Local Engaged Staff (LES). Shape a motivating
culture of effectiveness and confidence, allowing staff to propose change and act
autonomously. Promote and direct collaboration across the NRU and facilitate a close
relationship with HQ based counterparts and colleagues.
Ensure that the NRU is adequately resourced in terms of both staffing levels and finance.With the support of the AO, HR Assistant, and local staff, oversee all HR related processesand employee life cycle. Collaborate with the other Heads within NRU in identifying staffingand training needs. Engage and advise, as appropriate, on disciplinary matters.
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Lead by example to ensure adherence to the highest ethical standards. Find balancesbetween sometimes conflicting requirements in terms of process optimisation andcompliance with regulations.
Knowledge Management
Share knowledge and best practices across the team, contributing to skill development
and capacity building within the NRU. Lead NRU Information Management processes and
Perform any other related duty as assigned.
4. INTERRELATIONSHIPS
The Head, Finance and Administration reports to the Head of the NRU, ensuring
appropriate consultation with the Deputy Head NRU. Additionally, the incumbent
is functionally accountable to the NATO IS Financial Controller and acting under their
relevant delegated authority on all financial matters. They work closely with other sections
across the NRU and at NATO HQ.
Direct reports: 6 (3 IS, 3 LES)
Indirect reports: 7 (7 LES)
5. COMPETENCIES
The incumbent must demonstrate:
• Achievement: Creates own measures of excellence and improves performance.
• Analytical Thinking: Sees multiple relationships.
• Clarity and Accuracy: Monitors others’ work for clarity.
• Conceptual Thinking: Applies learned concepts.
• Customer Service Orientation: Makes things better for the customer, addressing
underlying customer needs.
• Impact and Influence: Uses indirect influence.
• Teamwork: Solicits inputs and encourages others.
6. CONTRACTContract to be offered to the successful applicant (if non-seconded): Definiteduration contract of one year; possibility of renewal for up to one year.This post is required for a limited period to support the project. As employment in this postis of limited duration, the successful applicant will be offered a definite duration contract ofone-year duration, which may be renewed for a period of up to one year if required tosupport this project.If the successful applicant is seconded from the national administration of one of NATO’smember States, a one-year definite duration contract will be offered, which may berenewed for a period of up to one year if required to support this project, and subject alsoto the agreement of the national authority concerned.Serving staff will be offered a contract in accordance with the NATO Civilian PersonnelRegulations.
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7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENTPROCESSPlease note that we can only accept applications from nationals of NATO membercountries. Applications must be submitted using e-recruitment system, as applicable:
• For NATO civilian staff members only: please apply via the internal recruitmentportal (link);
• For all other applications: www.nato.int/recruitmentBefore you apply to any position, we encourage you to click here and watch our videoproviding 6 tips to prepare you for your application and recruitment process.Do you have questions on the application process in the system and not sure how toproceed? Click here for a video containing the information you need to successfullysubmit your application on time.More information about the recruitment process and conditions of employment, can befound at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)Appointment will be subject to receipt of a security clearance (provided by the nationalAuthorities of the selected candidate), approval of the candidate’s medical file by theNATO Medical Adviser, verification of your study(ies) and work experience, and thesuccessful completion of the accreditation and notification process by the relevantauthorities.NATO will not accept any phase of the recruitment and selection prepared, in wholeor in part, by means of generative artificial-intelligence (AI) tools, including andwithout limitation to chatbots, such as Chat Generative Pre-trained Transformer(Chat GPT), or other language generating tools. NATO reserves the right to screenapplications to identify the use of such tools. All applications prepared, in whole orin part, by means of such generative or creative AI applications may be rejectedwithout further consideration at NATO’s sole discretion, and NATO reserves theright to take further steps in such cases as appropriate.
8. ADDITIONAL INFORMATION
NATO is committed to diversity and inclusion, and strives to provide equal access to
employment, advancement and retention, independent of gender, age, nationality, ethnic
origin, religion or belief, cultural background, sexual orientation, and disability. NATO
welcomes applications of nationals from all member Nations, and strongly encourages
women to apply.
NATO is committed to fostering an inclusive and accessible working environment, where
all candidates living with disabilities can fully participate in the recruitment and selection
process. If you require reasonable accommodation, please inform us during your selection
process.
Candidates will be required to provide documented medical evidence to support their
request for accommodation.
Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values
commitment to the principles of integrity, transparency and accountability in accordance
with international norms and practices established for the defence and related security
sector. Selected candidates are expected to be role models of integrity, and to promote
good governance through ongoing efforts in their work.
Due to the broad interest in NATO and the large number of potential candidates, telephone
or e-mail enquiries cannot be dealt with.
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Applicants who are not successful in this competition may be offered an appointment to
another post of a similar nature, albeit at the same or a lower grade, provided they meet
the necessary requirements.
The nature of this position may require the staff member at times to be called upon to
travel for work and/or to work outside normal office hours.
The organization offers several work-life policies including Teleworking and Flexible
Working arrangements (Flexitime) subject to business requirements.
Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a
non-smoking environment.
For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please
visit our website. Detailed data is available under the Salary and Benefits tab.
NATO does not charge any application, processing, training, interviewing, testing or other
fee in connection with the application or recruitment process. For more info please click
here.
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Emplacement principal : Ukraine-KievOrganisation : OTAN SIGrade NATO Grade G20
1. RÉSUMÉ
(RPC).
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ACQUIS ESSENTIELS
administrative ;
validité ;
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3. RESPONSABILITÉS PRINCIPALES
5. COMPÉTENCES
clarté.
6. CONTRAT7. INFORMATIONS UTILES CONCERNANT LA PROCÉDURE DE CANDIDATURE ETDE RECRUTEMENT
https://nato.taleo.net/careersection/1/jobsearch.ftl?lang=fr
http://www.nato.int/recruitment
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8. INFORMATIONS COMPLÉMENTAIRES
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