ABOUT US
At Hexagon, we don't just measure the world – we define its future. As the global leader in measurement technologies, we provide the confidence that vital industries rely on to build, navigate, and innovate.
From microns to Mars, our solutions drive productivity, quality, safety, and sustainability across aerospace, agriculture, automotive, construction, manufacturing, and mining.
Yet measurement is only the beginning. We bridge the physical and digital worlds with cutting-edge metrology, reality capture, and positioning solutions – making industries and cities safer, smarter, and more sustainable. Looking forward, we are striving to enable our customers to meet sustainability and demographic challenges – ultimately advancing them towards truly autonomous solutions.
Measurement is the foundation of progress. When it has to be right, it has to be Hexagon.
JOB PURPOSE
The Senior Corporate Paralegal will provide support to Hexagon's general counsel and global Legal team. In this role, you will help ensure the smooth operation of board and committee processes, support corporate governance and compliance initiatives, and coordinate important legal projects across the organization.
Working closely with lawyers, business stakeholders, and external advisors, you will help maintain high-quality legal records, improve internal legal workflows, and contribute to the company's continued growth.
MAIN DUTIES
1. Corporate Governance Support
* Prepare board and committee materials, including templates, meeting decks, and supporting documentation.
* Draft, maintain, and archive minutes for the Audit Committee and other board-related meetings.
* Assist with the preparation, annual review, and readoption of core governance policies (procedural rules, information policy, insider policy, codes of conduct, etc.).
* Maintain and update Hexagon's global legal entity organizational charts.
* Oversee structured storage of acquisition, restructuring, and other key corporate records.
2. Legal and Regulatory Support
* Monitor and manage the Legal Department's shared inbox, ensuring timely response and delegation of tasks.
* Coordinate legal and compliance projects, including updates to the M&A playbook and assistance with due diligence tasks (e.g., HSR documentation, NDA processing).
* Support litigation hold processes and maintain relevant documentation.
* Prepare letters to auditors regarding litigation claims, regulatory inquiries, and other exposures.
* Generate, analyse, and distribute reports using Hexagon's matter-tracking system (e.g., Xalt).
* Update governance databases to reflect changes in directors, officers, and other corporate records across Hexagon entities.
3. Administrative and Team Coordination
* Organize group legal meetings and offsites, prepare agendas, draft minutes, and coordinate action items.
* Maintain and update organizational charts and personnel information for the Legal Department.
* Track, process, and reconcile legal department invoices, ensuring compliance with internal financial controls across business divisions.
* Support preparation, documentation, and administrative review for long-term incentive plan (LTIP) programs.
4. Other Responsibilities
* Provide recurring support for M&A activities, including diligence coordination, document management, and file maintenance.
* Coordinate corporate compliance initiatives, including global policy updates and regulatory filings.
* Manage the annual insurance review process in collaboration with Finance and external brokers.
* Partner with cross-functional teams to support legal, compliance, and governance initiatives.
* Perform additional administrative and legal support tasks as assigned to assist the global Legal team.
MAJOR CHALLENGES
* Managing sensitive and highly confidential information across a global organization.
* Prioritizing multiple, time-critical tasks in a fast-paced environment with shifting business demands.
* Ensuring rigorous accuracy and compliance across diverse corporate governance and regulatory processes.
* Coordinating cross-functional stakeholders with varying timelines and expectations.
* Maintaining consistent documentation and recordkeeping across Hexagon's global legal entities.
REQUIREMENTS
* Legal bachelor's degree, Paralegal certification, or equivalent professional experience.
* Exceptional organizational, prioritization, and project management skills.
* Proactive problem-solving mindset and the ability to work independently.
* Proficiency with legal technology tools, document management systems, and Microsoft Office.
* High level of professionalism, integrity, and discretion.