Finance, Administration and Human Resources Management (FAHRM) Internship
Location: Brussels, Belgium
Working hours: Full-time
Salary: €1,082.43/month
Contract type: Six month internship
About Fern
Fern is a non-hierarchical organisation that coordinates networks and works with partners to protect forests and the rights of forest defenders. We believe that to be effective, it is essential to understand and address the social dimension of environmental conflicts; that strong coalitions are more likely to achieve lasting change; and that it is necessary to both highlight problems and present ways forward. We are committed to tackling power injustices and supporting people to improve the wording and implementation of policies that affect them.
We currently have 20 staff working from three offices, in Brussels (Belgium), Paris (France) and Moreton-in-Marsh (United Kingdom). We have no director and strive to make decisions by consensus. We work with partner organisations across Europe, South-East Asia, Central and West Africa and South America. Details of our work areas and campaigns can be found at our website.
About the internship
Fern is looking for an intern to support the work of the FAHRM team (Finance, Admin and Human Resources Management). As an intern with Fern, you will have the opportunity to support various financial and administrative processes, gaining hands-on experience in areas such as financial management, donor reporting, partner finance, human resource management, logistical support, and office management, while collaborating with a multicultural team. This role will allow you to develop key skills in teamwork, communication, and project management.
Ideal candidates will have a strong interest in finance and operations, a passion for working in an NGO environment, and the ability to work both independently and as part of a team.
You will also gain valuable exposure to organisational development initiatives focusing on JEDI (justice, equity, diversity and inclusion), financial resilience, and knowledge management.
Responsibilities and Tasks:
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Assist in the preparation of budgets, financial reports, and audits.
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Process purchase invoices, expenses, and payments.
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Support the financial reporting of external implementing partners.
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Prepare and update key administrative documents (e.g., consultancy contracts).
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Assist with donor reporting, including preparing financial reports, due diligence returns and donor meetings.
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Support in the preparation of timesheets and staff surveys.
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Provide logistical support related to internal Fern events, including venue sourcing and travel booking.
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Organise and manage files on internal networks.
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Support the FAHRM team in communicating processes, budget updates, and donor requirements to the rest of the organisation.
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Develop how-to guidelines for shared administrative tools.
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Join fortnightly meetings to discuss and plan key FAHRM activities.